The Administrative Unit of the Global Counterterrorism Forum (GCTF) hosted by the Asser Institute, a research institute based in The Hague and affiliated with the University of Amsterdam, is seeking an enthusiastic EVENTS MANAGERon a full-time basis (38 hours per week/1 FTE). The Events Manager reports to the Head of the GCTF Administrative Unit and works closely with all other members of the team. The individual must be able to work independently and proactively on certain tasks, while on other tasks act as an active and flexible team member. The Events Manager is willing and able to work irregular hours, including weekend days, when required, and to undertake travel abroad.
What are you going to do?
The GCTF is an informal, apolitical, multilateral counterterrorism (CT) platform that contributes to the international architecture for addressing terrorism. Since its launch in 2011, the GCTF has proven itself as a valued and practical platform for counter-terrorism officials and practitioners around the world to share expertise and strategies and to develop widely applicable good practices and tools. The Forum facilitates frank and open discussions among stakeholders, bringing together experts and practitioners from across the world’s regions.
The Asser Institute is a research centre for international and European law, located in The Hague, with a high public and international profile. Its mission is to contribute to the development of international and European law by conducting independent fundamental research, policy-oriented research, and commissioned research, as well as by initiating and facilitating academic and expert meetings, (professional) education, and public events with a view to disseminating knowledge on international and European law.
Tasks and responsibilities:
Preparing, planning, organizing, delivering and following-up on GCTF-hosted activities (e.g., plenary, expert and coordination meetings, workshops, consultations) abroad, in the Netherlands or virtually. Tasks include but are not limited to venue identification; registration processes; preparation of correspondence related to the event (invitations and logistical arrangements); ongoing communication with participants, stakeholders, and service providers; and arranging logistical aspects such as transportation, catering, security, interpretation, and accommodation.
- Information management—creating, maintaining, and updating relevant files and documents, including guidelines and other procedural documents;
- Building and maintaining relationships with colleagues across the GCTF community and at all levels;
- Organizing and attending hospitality events related to GCTF-hosted activities;
- Contributing to communications and outreach materials;
- Performing other job-related duties as assigned;
- All employees provide back up for one another;
- Represent the GCTF Administrative Unit when appropriate.
What do you have to offer?
Your experience and profile:
The successful candidate will meet the following requirements:
- A relevant bachelor’s degree or equivalent;
- At least three (3) years of recent, demonstrable event management in an international environment—experience organizing and delivering on-site events and virtual events is a must;
- Experience in working in a multi-cultural and multilateral environment;
- Competent working in a deadline-driven, fast-paced environment.
- Strong planning, organizational, time management, and negotiating skills;
- Critical thinking, active listening, good judgement, a problem solver;
- Interpersonal skills;
- Good written and verbal communication skills (English). Proficiency in other languages (particularly French and/or Arabic) is a distinct advantage;
- Drafting, writing, editing, and proofreading skills;
- Collaborative and supportive approach to teamwork as well as an ability to work independently with minimal supervision;
- Intercultural effectiveness;
- Flexible, ability to multitask;
- Ability to keep calm under pressure;
- Capacity to find creative solutions to any challenges that may arise;
- High level of integrity;
- Able to travel internationally to run events;
- Willing to work the required hours to deliver an event in a diversity of locations worldwide;
- Candidates must have extensive practical experience with computer application such as Microsoft Office (Outlook, Word, Excel, Teams, etc.) as well as of various on-line platforms (Zoom, WebEx, etc.).
The position will be for an initial period of two (2) years with the possibility of extension. The University of Amsterdam/T.M.C. Asser Instituut is the formal employer of all GCTF Administrative Unit staff. The salary and benefits are in accordance with the employment conditions of the Collective Labour agreement for Dutch Universities and the Institute.
The Administrative Unit, Global Counterterrorism Forum (GCTF)
The GCTF AU carries out the overarching, day-to-day operations of the Forum and provides the necessary analytical, administrative, and logistical support to the GCTF Coordinating Committee and its Working Groups and Initiatives. The GCTF AU supports the overall management of GCFT-hosted activities, coordinating with the GCTF Co-Chairs and providing guidance to Working Group Co-Chairs, Initiative Leads and Implementing Partners. It is responsible for maintaining oversight of GCTF procedures and practices. It develops, facilitates, and manages the sharing of information among GCTF Members and, as appropriate, other relevant stakeholders of their relevant (national) practices and programs, GCTF Framework Documents, and information regarding GCTF activities.
T.M.C. Asser Instituut
Established in 1965, the T.M.C. Asser Instituut is an internationally renowned centre of expertise in the fields of public international law, private international law and European law affiliated with the University of Amsterdam.
The T.M.C. Asser Instituut conducts fundamental and independent policy-oriented research and organises critical and constructive reflection on international and European legal developments, at the interface of academia, legal practice and governance.
The institute actively disseminates its knowledge through publications, training programmes, conferences and free events.
The University of Amsterdam
The University of Amsterdam is the largest university in the Netherlands, with the widest range of courses on offer. An intellectual hub with 42.000 students, 6.000 employees en 3.000 PhD students connected by a culture of curiosity. Read more.
Amsterdam Law School
With over 5,000 students and more than 500 staff members, the Amsterdam Law School is one of the larger law faculties in the Netherlands. We educate lawyers who know how to apply the law effectively with the aim of making a real contribution to solving social problems.
For more information about this vacancy, please contact us via e-mail [email protected] .
Interested candidates who are eligible to live and work in the Netherlands are requested to submit their curriculum vitae and motivation letter in English (by email only) to the T.M.C. Asser Instituut, att. Julien Simon (Head of Operations & special Projects), [email protected] , mentioning “GCTF Events Manager” in the subject line. All genders are encouraged to apply.
APPLICATIONS NEED TO BE DONE VIA EMAIL. DO NOT USE THE ‘APPLY’ BUTTON AT THE BOTTOM OF THE PAGE
The deadline to submit applications ison 15 January 2024 (23:59 CET). Selected candidates may be asked to complete a timed written assignment. Interviews will follow shortly thereafter. The successful candidate will ideally begin no later than 1 March 2024.
While we appreciate all expressions of interest, only short-listed applicants will be contacted. Employment agencies should not submit applications.
The UvA is an equal-opportunity employer. We prioritize diversity and are committed to creating an inclusive environment for everyone. We value a spirit of enquiry and perseverance, provide the space to keep asking questions, and promote a culture of curiosity and creativity.
No agencies please.
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