Contract Administrator

Updated: 3 months ago
Deadline: ;

Is keeping a good administration of contracts your strong suit? Would you like to contribute to improving our administrative HRM processes? Please apply at Vrije Universiteit Amsterdam (VU).

Location:           AMSTERDAM
FTE:                   0,6

Job description

As the Contract Administrator Teaching Assistants you manage and arrange contracts for the Computer Science department at Vrije Universiteit Amsterdam. This includes contracts with Teaching Assistants (TA’s) and external partners.

You keep an overview of all these contracts and are responsible for the necessary actions from the beginning to the successful end. You have close contact with all the stake holders and keep them informed about the processing of their contracts. You are the first point of contact for HRM. You provide instructors, TA’s, and the HRM Servicedesk with useful information about the contracts, and when necessary, you stay in touch with the HR Advisor and Department Manager. Towards the future your role may develop further, which will result in more complex HRM tasks and responsibilities. The VU will provide additional training and courses if necessary.

Your duties

  • keeping an overview of contracts of the department. This includes starting and extending the contracts
  • being the first point of contact for instructors regarding Teaching Assistant contracts. You provide deadlines and instructions for hiring Teaching Assistants
  • sending Teaching Assistants instructions regarding their contracts. You also answer their questions
  • keeping the TA Canvas page up to date with relevant information and posting TA vacancies
  • being the first point of contract for the HRM Servicedesk regarding Teaching Assistants contracts
  • communicating with the International Office regarding work permits
  • liaising with HR Advisor and Business Manager when necessary

  • you have a Bachelor’s degree
  • you have strong administrative skills and problem solving skills. Experience with similar administrative tasks is a plus
  • you work very accurately and independently. You have a service-oriented attitude
  • you can work with instructors and students from different cultural backgrounds
  • you have strong written communication skills. You have an excellent spoken and written command of English and Dutch

What are we offering?

A challenging position in a socially involved organization. On full-time basis the remuneration amounts to a minimum gross monthly salary of €2,471 (scale 7) and a maximum  of €3.336 (scale 7), depending on your education and experience. The job profile is based on the university job ranking system and is vacant for 0.6 FTE.

The initial employment contract will affect a period of 1 year (0.6 FTE), including a 2 months probation period. After proven suitability and a satisfactory evaluation a permanent contract will be offered.  

Additionally, Vrije Universiteit Amsterdam offers excellent fringe benefits and various schemes and regulations to promote a good work/life balance, such as:

  • a maximum of 41 days of annual leave based on full-time employment
  • 8% holiday allowance and 8.3% end-of-year bonus
  • solid pension scheme (ABP)
  • contribution to commuting expenses
  • hybrid working enables a good work-life balance

About Vrije Universiteit Amsterdam

The ambition of Vrije Universiteit Amsterdam is clear: to contribute to a better world through outstanding education and ground-breaking research. We strive to be a university where personal development and commitment to society play a leading role. A university where people from different disciplines and backgrounds collaborate to achieve innovations and to generate new knowledge. Our teaching and research encompass the entire spectrum of academic endeavor – from the humanities, the social sciences and the natural sciences through to the life sciences and the medical sciences.

Vrije Universiteit Amsterdam is home to more than 26,000 students. We employ over 4,600 individuals. The VU campus is easily accessible and located in the heart of Amsterdam’s Zuidas district, a truly inspiring environment for teaching and research.

We are an inclusive university community. Diversity is one of our most important values. We believe that engaging in international activities and welcoming students and staff from a wide variety of backgrounds enhances the quality of our education and research. We are always looking for people who can enrich our world with their own unique perspectives and experiences.


Are you interested in this position? Please apply via the application button and upload your curriculum vitae and cover letter until

10 March 2023. 

Applications received by e-mail will not be processed.

Vacancy questions
If you have any questions regarding this vacancy, you may contact:

Name:           Dr. Sara Lusini, PhD
Position:        Director of education at Computer Science Department
E-mail:           s.lusini@vu.n

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