Aurora Office Assistant

Updated: 4 months ago
Deadline: ;

Aurora, an international network of 11 socially engaged universities that have been awarded a European Union grant as part of the European Universities Initiative, is looking for an Office Assistant.

FTE: 0.8 - 1

Job description

The Aurora Office Assistant is a key administrative officer of the Aurora Central Office in Amsterdam, supporting the Aurora network in administrative, secretarial and organisational matters. The Office Assistant will support and work closely with the Office Manager, and will be responsible to the Secretary-General.

Your duties

  • support the Office Manager in performing her duties. This will include, but is not limited to, the following activities below
  • support the Secretary-General and the Programme Director in the planning, execution and follow-up of meetings of the Board, the General Council, Vice-Rectors for Education, and Institutional Coordinators
  • support the Project Manager for Research and Innovation in the planning, execution and followup of meetings of the Institutional Coordinators, the Vice-Rectors for Research, and General Assembly
  • provide administrative and operational support to the work of the research and educational thematic groups in Aurora
  • support the SecretaryGeneral, Programme Director and Project Manager for Research and Innovation in communication within the network
  • support the Project Manager for Research and Innovation in evaluation and monitoring activities


We are looking for a colleague who

  • has a Bachelor’s degree or a higher qualification
  • has at least three years of relevant work experience in an international setting, across different languages and cultures
  • has experience in and / or knowledge of the higher education sector and/or European cooperation
  • is proficient in English at the level of at least B2 in the Common European Framework of languages. Working level in Dutch is desirable
  • has excellent MS office skills (including Excel) and is able to work with quantitative overviews
  • has excellent organisational and time management skills, also under stress
  • demonstrates flexibility and ability to improvise
  • has good interpersonal communication skills
  • can work independently and is clientoriented
  • is dynamic and energetic and has a positive mindset

What are we offering?

A challenging position in a socially involved organisation. On full-time basis the remuneration amounts to a minimum gross monthly salary of € 2,367 and a maximum of €3,196 (scale 7), depending on your education and experience. The job profile is based on the university job ranking system (Office Assistant 2) with a minimum of 0.8 FTE.

This position will be funded by externally funded projects. This means that the appointment will initially be for one year, after which there is the possibility of an extension of another year at the minimum. Applicants currently employed by VU will be seconded to Aurora from their present position.

Additionally, Vrije Universiteit Amsterdam offers excellent fringe benefits and various schemes and regulations to promote a good work/life balance, such as:

  • a maximum of 41 days of annual leave based on fulltime employment;
  • 8% holiday allowance and 8.3% endof-year bonus;
  • a wide range of sport facilities which staff may use at a modest charge.

About Vrije Universiteit Amsterdam

The ambition of Vrije Universiteit Amsterdam is clear: to contribute to a better world through outstanding education and ground-breaking research. We strive to be a university where personal development and commitment to society play a leading role. A university where people from different disciplines and backgrounds collaborate to achieve innovations and to generate new knowledge. Our teaching and research encompass the entire spectrum of academic endeavor – from the humanities, the social sciences and the natural sciences through to the life sciences and the medical sciences.

Vrije Universiteit Amsterdam is home to more than 26,000 students. We employ over 4,600 individuals. The VU campus is easily accessible and located in the heart of Amsterdam’s Zuidas district, a truly inspiring environment for teaching and research.

We are an inclusive university community. Diversity is one of our most important values. We believe that engaging in international activities and welcoming students and staff from a wide variety of backgrounds enhances the quality of our education and research. We are always looking for people who can enrich our world with their own unique perspectives and experiences.

Student & Educational Affairs
The Student & Education Affairs department provides services to Vrije Universiteit Amsterdam students and staff. We are responsible for registration and de-registration of Dutch and international students, and we arrange accommodation for international students and researchers. We work on developing a distinctive educational policy. We support and evaluate teaching practice and logistics, from initial enrolment to graduation. We are also responsible for VU students who need specific forms of guidance. Our ambition is to provide excellent, transparent and efficient service to students and staff.

Working at Student & Educational Affairs means working at the heart of Vrije Universiteit Amsterdam. You will be involved in many of the university’s central processes and you will work closely with the faculties and their staff. Student & Educational Affairs employs more than 200 individuals in seven departments: Management, Student Administration (SSA), Student Counselling (CSB), Educational Policy, Quality Assurance and Process Management (OKP), International Office (IO), VU Sports Centre and Griffioen Cultural Center.

Aurora ( was founded in 2016 as a high-trust network of universities all committed to the matching of academic excellence with societal relevance. Only one university per country/HE system can be member.

Aurora members are: VU Amsterdam, University of East Anglia, University of Aberdeen, University of Iceland, University of Duisburg-Essen, University Grenoble Alpes, University Rovira i Virgili, Innsbruck University, University of Naples, Palacky University in Olomouc and the Copenhagen Business School.

Aurora has been selected as one of 41 European University initiatives funded by the European Commission under the Erasmus+ programme for an ambitious joint educational and institutional transformation and innovation programme.

Aurora has a small Central Office hosted at VU Amsterdam with a Secretary-General, an Office Manager, a Communications Officer, the Aurora Alliance Programme Director, Project Manager for Research and Innovation, and a Brussels Liaison Officer.


Are you interested in this position? Please apply via the application button and upload your curriculum vitae and cover letter by

January 21, 2022.

The job interviews will take place on 9 and 10 February 2022.

Applications received by e-mail will not be processed.

Vacancy questions
If you have any questions regarding this vacancy, you may contact:

Name: Anne-May Janssen
Position: Secretary-General

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