Academic Affairs Officer

Updated: about 1 month ago
Deadline: 12 Sep 2022

ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, and currently hosts 400+ people, including researchers, PhD students and staff personnel. Today, in its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide.

We are currently looking for an Academic Affairs Officer, who will join our team reporting to the Head of Academic Affairs with the mission of leading the management of Academic Affairs and activities to maximize the quality of academic administration, career development and follow-up, ensuring the efficiency, transparency and clear communication of these processes, and proper functioning of monitoring, feedback from stakeholders, and reporting mechanisms.

The main responsibilities (although not exclusive) for this position are:

  • Liaise with the corresponding ICFO units for establishing procedures in the area ensuring efficiency and proper exchange of information.
  • Develop and maintain document procedures, information on the area and related documents
  • Management of follow-up procedures for PhD Students and Postdoctoral Researchers.
  • Keep track of PhD Students progress and timelines and identify specific needs to be reported to the mentor.
  • Management of the PhD program in Photonics including all academic procedures, administrative tasks, reporting and quality control.
  • Management of academic and logistic handlings related with Thesis Proposal and Thesis Defenses.
  • Attend regular meetings with internal units as well as external stakeholders and coordinate actions in the scope.


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