Receptionists

Position: 
Staff
Location: 
Vienna
Status: 
Part-time
Unit: 
Facilities Services
E-mail: 
[email protected]
Application deadline: 
Open until filled
Starting date: 
As soon as possible

Full- or Part-Time: Part-time (20 and 30 hrs/week)

The Front Office Services of the Central European University invites applications for four part-time (20 and 30 hrs/week) Receptionist positions at its Vienna Campus. This team manages CEU reception desks and acts as the first point of contact for visitors or anyone entering or calling CEU campus in Vienna.

The new Receptionists will work in Vienna with the following shifts:
- Monday-Friday: 8.00-14.00 or 14.00-20.00 (30 hrs/week) or
- Monday-Friday: 9.00-13.00 or 15.00-19.00 (20 hrs/week).

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary with entities in these countries. CEU offers bachelor's, master's and doctoral programs delivered in English (https://www.ceu.edu/ ) and has approximately 800 employees and altogether 1000 contractors (such as visiting faculty).

Duties and responsibilities:

• Assisting visitors/community members and providing an efficient service to them in person or by phone
• Having a sound knowledge of the University and its activities, of campus facilities and information about events
• Managing CEU ID card system
• Administering Visitor ID cards
• Registering guests, informing their host
• Assisting at events
• Cooperating with all units and with security services
• Handling incoming postal shipment
• Handling common email account

Qualifications and skills:

• High school degree at least
• 3-5 years of demonstrated work experience in a similar position is an advantage but not a must
• Appropriate communication style and proficiency in English and in German, while demonstrating professionalism, a diplomatic style of communication, and patience
• Ability to multitask, work under pressure with strong time and stress management skills
• Good IT skills, proficient with MS Office Excel
• Friendly, communicative, diplomatic, welcoming, organized, hands-on attitude
• Strong organizational skills, and a detail-oriented mind-set
• Proactive approach to problem solving, ability to improvise

Compensation
We offer a gross annual salary of 23,250 EUR (30 hrs/week) or 15,500 EUR (20 hrs/week), as well as a dynamic and international academic environment.

How to apply

Applicants need to submit:

• Cover letter, directly explaining how your experience fits the responsibilities and expectations of this position,
• Full resume,
• Contact information (name and email address) of two references.

Please send your complete application package to: [email protected] - including the job code in the subject line: 2022/054.
Candidates should specify in their cover letter the position (20 hrs/week or 30 hours/week) which they wish to be considered.

Review of applications will begin immediately and continue until the position is filled.
We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice  (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria  (Austria: Central European University, CEU Central European University Private University).