Program Coordinator (f/m/d)

Position: 
Staff
Location: 
Vienna
Status: 
Full-time
Unit: 
Undergraduate Studies
E-mail: 
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Undergraduate Studies Program at Central European University (CEU) invites applications for a Program Coordinator position in Vienna.

 

The Undergraduate Studies programs are led by world-class faculty specializing in the social sciences and humanities. The programs are tailored for students who seek an international BA experience in small classroom settings, who appreciate having the choice to tailor their programs to meet their own interests, and who relish a challenging academic experience.

 

Your duties and responsibilities:

 

• Administration of teaching programs, including creating program schedules, maintaining student handbooks, compiling reports and evaluations, maintaining and updating data and databases, administering records
• Coordinate undergraduate program administrative and operational activities with other CEU units (e.g., student support units, academic departments, etc.)
• Coordinate the admissions process for students
• Provide high level administrative support to faculty, students, and guests
• Contract preparation for visiting faculty members, guest lecturers and teaching assistants
• Compose and post social media content with appealing visuals
• Update and manage the departmental websites
• Coordinate the unit’s financial activities, managing payments via SAP and financial forms
• Organize academic events, including budget planning, travel arrangement, accommodation, catering, payments, reimbursement
• Organize social events, alumni events, field trips, and cultural activities by negotiating with suppliers and vendors, collecting price offers, handling finances, advances, invoices
• Prepare meeting minutes, policy documents, etc.
• Support internal and external reporting connected to the undergraduate programs
• Handle day-to-day operations and technical problems

 

Your skills and qualifications:

 

• Bachelor’s degree
• At least 3 years of working experience in a position with similar tasks, ideally in higher education. 
• Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations
• Excellent verbal and written communication skills in English
• Discretion when dealing with sensitive/confidential information
• Proficiency in using Office 365 and MS products
• Ability to work independently
• Multicultural orientation and open-mindedness
• Good organizational and interpersonal skills
• Interest in creative problem-solving

 

What CEU offers:

 

• International environment
• Salary supplement for meals
• Employer contributions to Resaver private pension plan
• Family support scheme
• Modern office space, easily accessible
• In-house opportunities for job related trainings and workshops

 

We offer a competitive salary starting from a gross of 40,000 EUR/year. A higher salary is possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

• CV and
• Cover letter

 

Please send your complete application package to [email protected] - including the job code in the subject line: 2023/041.

 

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

 

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at https://www.ceu.edu/privacy .