Payroll Administrator (f/m/d)

Updated: about 1 month ago
Deadline: Location: Vienna

Human Resources Office
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Human Resources Office (HRO) at Central European University invites applications for an Austrian Payroll Administrator position. The ideal candidate should be highly motivated with excellent organizational skills and hold a relevant qualification.


Your key responsibilities: 

  • Preparing, processing, and distributing 400 employees’ + 100 freelancers’ information to External Payroll Provider, including uploading and maintaining employee and payroll records
  • Manage day-to-day payroll operations, coordinating with our external payroll providers and internal stakeholders to deliver monthly payroll accurately, timely, effectively and continuously improve our system functionality and recordkeeping
  • Correspondence with our External Payroll Provider and assisting them in clarifying open issues
  • Responding to payroll-related inquiries and resolving concerns
  • Check and explain -employment-related payroll calculations, incl. tax, pension, social security contributions
  • Introducing new employees to the payroll processes
  • Being the contact regarding Austrian payroll topics for employees and supervisors in the Vienna campus, answering questions via e-mail through a ticketing system within two working days or during the open hours in the office
  • Supporting of the Payroll Manager in taking our payroll processes and procedures to the next level and implementing them in-house in the future
  • Setting up of new employees in the system, processing of terminations and related payments
  • Assisting in labor statistics
  • Issuing employer and other certificates
  • Managing changes in our payroll records in a timely manner (salary, job, cost center, change of hours, etc.)


Your skills and experience: 

  • Successfully completed personnel accounting examination, including the labor law portion
  • At least 3 years of previous experience in payroll operational/payroll accounting activities in Austria, ideally in a multinational organization
  • German speaker and fluent business English
  • Excellent MS Office skills
  • High level of accuracy and strong organizational and record keeping skills
  • Ability to meet deadlines and work under own initiative and not require day-to-day supervision
  • Attention to detail



  • Experience with SAP software
  • Expertise in international payroll processing  
  • Knowledge of Austrian tax filings, tax policy


What CEU offers: 

  • International environment
  • Modern office space, easily accessible, opportunity to work from home (2 days/week)
  • Salary supplement for meals
  • Employer contributions to Resaver private pension plan
  • Family support scheme
  • In-house opportunities for job-related trainings and workshops


We offer a competitive salary starting from a gross 47,000 EUR/year. A higher salary is possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

  • CV and
  • Contact information of two references  


Please send your complete application package to: [email protected] - including the job code in the subject line: 2024/027


CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset. 

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at .

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