Part-time Junior Program Coordinator (f/m/d)

Position: 
Staff
Location: 
Vienna
Status: 
Part-time
Unit: 
Department of Public Policy
E-mail: 
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date : 
February 1, 2024

The Department of Public Policy invites applications for a Part-time (20 hours/week) Junior Program Coordinator position. The Junior Program Coordinator will be responsible for providing assistance throughout the academic year to the Mundus MAPP Program Manager and support for Mundus MAPP Program/Consortium administration.

 

The Department of Public Policy offers four master's degrees  in public policy, an executive master's  in public administration and the public policy track of the Doctor of Philosophy in Political Science  program. The Erasmus Mundus Masters Program in Public Policy provides a detailed and systematic understanding of how political institutions, processes, and public policies operate and interact from the global political economy to national and local levels with a direct focus on European engagements at these levels of governance. Mundus MAPP offers four mobility tracks each combining two institutions and specializing in a field of public policy.

 

Your main duties and responsibilities:

 

• Providing administrative assistance to the Mundus MAPP Program Manager and the Mundus MAPP Program Director
• Assisting with admissions (admission emails, checking and pre-screening applications, saving and organizing application packages, preparing admission reports, merit lists following-up with applicants, etc.)
• Assisting with the enrollment process (collecting documents, scanning and enrollment documents, preparing excel sheets, dealing with insurance for students, collecting consents, adding incoming students to internal social media groups, etc.)
• Liaising with students (assisting them in course registration, thesis submission, etc.)
• Liaising with professional partners and alumni
• Managing and curating content for the Mundus MAPP website and social media accounts, ensuring a consistent and engaging online presence.
• Managing events, receptions (booking rooms, travel arrangements, preparing agendas, sending out invitations, looking after participants, ordering catering, preparing meeting minutes)
• Handling ad hoc administrative tasks

 

Your skills and qualifications:

 

• Bachelor’s degree or equivalent
• 1+ years of relevant work experience
• Strong written and verbal communication skills in English
• Digital literacy in email, databases, social media, MS Office, and website maintenance
• Analytical skills (data mining, wrangling, forecasting, statistics)
• Familiarity with digital marketing trends and content creation platforms

 

What we offer

• International environment
• Modern office space, easily accessible, opportunity to work from home (2 days/week)
• Salary supplement for meals
• Employer contributions to Resaver private pension plan
• Family support scheme
• In-house opportunities for job related trainings and workshops

 

We offer a competitive salary starting from gross 40 000 (pro-rated) EUR/year. A higher salary is possible if warranted by the candidate’s working experience.

 

This will be a fixed-term contract for a period of 5 years.

How to apply

Applicants need to submit:

• CV
• Cover letter

 

Please send your complete application package to [email protected] : including the job code in the subject line: 2023/102

 

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

 

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

 

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at:  https://www.ceu.edu/recruitment-privacy-notice-austria .

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at https://www.ceu.edu/privacy .