Part-Time Department Coordinator (f/m/d)

Updated: 24 days ago
Deadline: Location: Vienna

Nationalism Studies Program
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Nationalism Studies Program invites applications for a Part-Time (25 hours/week) Department Coordinator position to provide day-to-day administrative and organizational support to the department, its students and faculty members.



The Nationalism Studies Program engages students in empirical and theoretical study of issues of nationalism, self-determination, problems of state formation, ethnic conflict, minority protection, language and citizenship rights and constitutional design in ethnically divided societies.

The Nationalism Studies Program at Central European University offers both one- and two-year Master-degree programs to its approximately 45 students and also supports the research activity of doctoral students specializing in Nationalism Studies.


Your duties and responsibilities:

  • Providing day-to-day assistance and support to students and faculty members
  • Coordinate the department financial activities, accounts payable, travel, purchasing, expenditures
  • Prepare personnel documents for (visiting) faculty, researchers, and student assistants for their employment contracts and payroll
  • Organizing departmental events (workshops, conferences, public lectures, field trips, etc.)
  • Support the administration of the academic programs (student recruitment and admissions, course enrollment, administering records, credit and grade entry, data maintenance)
  • Managing the website and social media of the Nationalism Studies Program
  • Handling day-to-day operation and technical problems


Your skills and qualifications:

  • Bachelor’s degree or higher
  • At least 3 years of working experience in a position with similar tasks, ideally in higher education
  • Excellent communication and writing skills in English
  • Excellent organizational skills
  • Self-starter and self-manager: Takes initiative, anticipates needs, and gets things done consistently on time.
  • Flexibility and reliability
  • Responsive: We are committed to a high level of responsiveness across the university, with our students and corporate contacts
  • Positive attitude: The ideal candidate needs to have a “can-do” attitude
  • Experience with some or all the technology platforms that we use (Drupal website management, social media platforms, Microsoft O365 and Outlook, etc.)
  • Ability to embrace and learn new technology quickly (SAP)


What we offer

  • International environment
  • Salary supplement for meals
  • Employer contributions to Resaver private pension plan
  • Family support scheme
  • In-house opportunities for job related trainings and workshops

We offer a competitive salary starting from gross 42,000 EUR/year (prorated). A higher salary is possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

  • CV
  • Cover letter


Please send your complete application package to : including the job code in the subject line:2023/010

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.


About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at:  (Hungary: Közép-európai Egyetem, Central European University) or  (Austria: Central European University, CEU Central European University Private University).

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