Immigration Specialist (f/m/d)

Updated: about 1 month ago
Deadline: Location: Vienna

Human Resources Office
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Human Resources Office at Central European University (CEU), Vienna invites applications for a full-time Immigration Specialist to manage the residence and work permit processes of the faculty, staff, and students.

Your duties and responsibilities:

  • Assisting in D-type visa procedures for third country national future employees
  • Preparing documents for registration card and residence permit applications for employees and for their family members
  • Assisting UK citizens with necessary paperwork
  • Obtaining work permit (AMS) for third country national employees and freelancers and for third-country national students
  • Following up on pending requests with the relevant authorities (MA35, AMS),
  • Arranging appointments, keeping contact with applicants
  • Consulting with employees and their family members regarding their residency status in Austria
  • Consulting with HRO team members and other university colleagues regarding the regulations on hiring non-EU citizens
  • Consulting with the team members of Student Services Office about student resident permit processes
  • Managing problematic student visa/residence permit applications
  • Keeping track of current individual permit application process, with daily update on each step
  • Keeping track of existing permits’ expiration dates
  • Initiating residence permit renewals in a timely manner
  • Regular reporting to the authorities with regards to foreign employees
  • Liaising with authorities via e-mail, phone and in person. Helps employees with the permit process through escorting in person the employee to the relevant authorities.
  • Ensuring the compliance of HRO processes and info materials with the Austrian immigration regulation
  • Consulting with internal legal experts and external service providers related to immigration cases
  • Maintaining an up-to-date immigration database and monitoring the ongoing processes

Your qualifications and skills:

  • College/university degree
  • 1+ years of relevant experience 
  • General knowledge of immigration laws and practices
  • Experience of working in multicultural environment
  • Fluent in both English and German
  • Very good communication skills (verbal and written)
  • Full computer literacy
  • Precision, attention to detail, priority-setting, multiple-tasking

What CEU offers:

  • International environment
  • Modern office space, easily accessible, opportunity to work from home
  • Salary support for meals (EDENRED),
  • Beneficial private health insurance
  • Employer contributions to Resaver private pension plan
  • Family support scheme
  • In-house opportunities for job related trainings and workshops

We offer a competitive salary starting from gross 45 000 EUR/year. A higher salary is possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

  • CV

Please send your CV to [email protected] - including the job code in the subject line: 2023/058.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at .

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