HR Assistant (f/m/d)

Position: 
Staff
Location: 
Vienna
Status: 
Full-time
Unit: 
Human Resources Office
E-mail: 
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Human Resources Office (HRO) at Central European University invites applications for an HR Assistant position.

 

As an HR Assistant, you will be responsible for providing a wide range of support activities to the Human Resources Office. The position requires strong written and verbal communication skills, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.

 

The ideal candidate should be highly motivated with excellent organizational and interpersonal skills and holds a relevant qualification.

 

Your key responsibilities:

 

• Assisting with day-to-day operations of the HR functions and duties
• Providing administrative support to the HR Director
• Handling and sorting incoming mail, shared email accounts and incoming telephone calls as the first point of contact.  
• Organizing HR meetings and taking minutes upon request
• Acting as a liaison between the organization and external service providers and vendors
• Participate and coordinate HR projects.
• Collecting and processing data; maintaining databases; storing and tracking documents
• Partner with HR partners to appropriately address concerns, helping to ensure we drive to the right resolution.
• Prepare slides in support of meetings
• Preparing paperwork for HR policies and procedures
• Oversee the time reporting and approval process
• Support with other relevant administrative tasks and duties (e.g., reimbursements, invoices,)

 

Your skills and experience:

 

• University degree in Human Resources, Business Administration, Organizational Psychology, or related field
• 1 year of experience as an HR Assistant or a similar role
• Strong knowledge of Austrian labor laws and regulations
• Strong knowledge of HR practices, policies, and procedures
• Experience with HRIS systems and reporting
• Ability to work effectively with all levels of the organization
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Excellent communication and interpersonal skills
• Fluent in German and English

 

What CEU offers:

 

• International environment
• Modern office space, easily accessible, opportunity to work from home (2 days/week)
• Salary supplement for meals
• Employer contributions to Resaver private pension plan
• Family support scheme
• In-house opportunities for job related trainings and workshops

 

We offer a competitive salary starting from gross 45 000 EUR/year. A higher salary is possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

• CV
• Motivation letter

 

Please send your complete application package to: [email protected]  including the job code in the subject line: 2023/074

 

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

 

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at https://www.ceu.edu/privacy .