Development Assistant

Position: 
Staff
Location: 
Budapest
Status: 
Full-time
Unit: 
Development Office
E-mail: 
advert062@ceu.edu
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Development Office at CEU invites applications for a Development Assistant position. 

CEU’s Development Office (DEVO) is responsible for securing philanthropic support and developing strategic partnerships to help sustain the university and ensure that CEU has the financial resources needed to continue to innovate through its undergraduate and graduate education, research, and community engagement programs. The office works primarily with high-net-worth individuals, corporations, and foundations, whose philanthropy complements revenues from a variety of other sources. The Development Team works with current and potential donors to identify mutual interests and support investments across the university while liaising with faculty and staff to demonstrate the impact of these contributions. 

The Development Assistant plays a key role in meeting rapidly accelerating fundraising targets by ensuring the effective and efficient functioning of the Development & Alumni Relations Offices as the university implements its next strategic plan. 

The Development Assistant may also supervise student assistants as needed.

  

Tasks and Responsibilities

Assist frontline fundraising: Provide administrative and logistical support to fundraising staff. This includes:

• Research and preparation for high-level briefings, correspondence, and meetings, including developing briefs for CEU leadership
• Tracking of CEU’s pipeline of prospects and proposals and management of reporting calendar and moves management
• New and existing donor cultivation and stewardship strategy support and implementation
• Development of high-quality donor reports and communications, particularly related to scholarship and individual donors
• Dept. & program liaison to track student progress and successes for donor reporting purposes
• Point person for CEU giving website and Development SharePoint intranet site
• Responsibility for departmental digital media, including content creation and online donor / prospect engagement
• Periodic review and advising to keep CEU current with trends in online donation / fundraising mechanisms
• Data entry to ensure all fundraising activity is accurately recorded in the Raiser’s Edge database
• Calendar management and meeting/event support for external donor meetings and events, including donor recognition and cultivation events, alumni gatherings, the Alumni Leadership Forum, Philanthropy Week programming and others.

 Office administration:

• Correspondence and ancillary document preparation related to grant proposals, grant reports and donor compliance, including various schedules related to US government funding
• Timely gift processing in accordance with CEU’s policy on contributed support
• Database subscription management and annual evaluation of available tools
• Monitoring team compliance with international regulations, including data protection, keeping abreast of best practice
• Regular evaluation and improvement of fundraising systems and processes and assistance with the annual budget planning and quarterly monitoring processes
• Maintain and update mailing lists in MailChimp and Constant Contact and administer large and small-scale mailings
• Gathering agenda items and preparing weekly team meeting and quarterly office retreat agendas 

Requirements:

• English fluency at native or near-native level
• Bachelor’s Degree
• At least 3 years in an Administrative or Executive Assistant role, or comparable experience
• Knowledge of German is a plus
• Fundraising and/or higher education experience is preferred
• Communications, digital media, and/or marketing experience a plus
• Excellent writing, editing & communication skills in English
• Experience with designing engaging and visually appealing content in PowerPoint or Canva
• Tech-savvy with proficiency with SAP and other database and mailing tools; skilled in all Microsoft Office applications
• Exceptional organizational skills
• Ability to multi-task, work independently, and meet strict deadlines within a fast-paced environment
• Outcomes focused, solution-oriented and flexible
• Energetic and self-motivated
• Detail- and efficiency-oriented
• Ease and confidence in working with people – both internal and external stakeholders, including high net-worth individuals, business leaders, and philanthropists from all over the world
• Ability to maintain confidentiality and handle highly sensitive information 

Compensation

We offer a competitive salary that is commensurate with experience, as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal.

How to apply

To be considered for the position, please submit:

• CV in English
• Cover letter 

Please send your complete application package to: advert062@ceu.edu - including the job code in the subject line: 2023/062. 

Review of applications will begin immediately and continue until the position is filled. 

We do not ask for reference letters at the first stage of application; referees of short-listed candidates will be requested and contacted for references later by CEU.

 

CEU is an equal opportunity employer and values geographical and gender diversity, thus encouraging applications from women and/or other underrepresented groups. Since CEU strives to increase the share of women in professorial positions, given equal qualifications, preference will be given to female applicants. 

Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset. 

CEU recognizes that personal and family circumstances shape the trajectory of one’s career and working patterns. We encourage applicants to detail periods of leave, part-time work or other such situations in their applications so that the Search Committee can assess an applicant’s academic record fairly in the context of their circumstances. Any declaration of personal and family circumstances is voluntary and will be handled confidentially and only considered in so far as it impacts on the academic career of an applicant.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice  (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria  (Austria: Central European University, CEU Central European University Private University).