Department Coordinator - OLIve

Updated: 25 days ago
Deadline: Location: Vienna

Application deadline: 
Open until filled
Starting date : 
September 1, 2021

Central European University (CEU) invites applications for a Department Coordinator at the Open Learning Initiative (OLIve) from September 2021 at the Vienna Campus. This is a fixed-term 12-month contract based on project funding. If the program receives funding for a further period, the position is renewable.

OLIve at the Vienna campus runs a university preparatory program for refugees. We are committed to addressing inequality in access to higher education. OLIve is currently funded by the Open Society University Network, and is part of a consortium of universities running similar programs in Berlin and London.

Our ideal candidate has had experience working in a similar administrative position in a university setting, shares a commitment to supporting marginalized groups access university, and – because the Coordinator will often be the first point of contact for our students - be an excellent communicator.

Duties and responsibilities:

  • Responsibility for the day to day administration of the OLIve office
  • Administrative responsibility for the unit’s budget
  • Coordinating student recruitment and related processes with relevant CEU offices
  • Coordinating admissions and related processes for students with relevant CEU offices
  • Coordinating scholarships and payments to students with relevant CEU offices
  • Coordinating the contracting of OLIve teaching staff with relevant CEU offices
  • Coordinating student welfare issues with relevant CEU offices
  • Undertaking all administrative work to do with teaching, including room bookings, uploading syllabi etc
  • Administrative tasks associated with event organization
  • Communicating and coordinating with students
  • Assisting students on course enrollment and program rules
  • Liaison with OLIve partner institutions on joint affairs
  • Providing student and financial data for project reports

Skills and competencies:
  • Bachelor’s degree
  • Previous experience working as an administrator in a university setting;
  • Excellent written and oral communication skills in English
  • Previous experience with SAP
  • Ability to work independently
  • Proficiency in using Office 365
  • Basic financial skills (for budgeting and reporting, and overseeing the unit’s budget)
  • Good organizational and interpersonal skills
  • Ability to handle multiple tasks and to prioritize

  • Experience working at CEU
  • Previous experience working in a similar program
  • Previous experience working with project funding and managing budgets
  • Proficiency in spoken and written German


We offer a competitive starting salary of 35 000 EUR/year, that is commensurate with experience as well as a dynamic and international academic environment. 

How to apply
How to apply:

Applicants need to submit:   

  • A cover letter  
  • A full resume  
  • The contact details of 2 referees

Please send your complete application package to: including the job code in the subject line: 2021/056

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at:  (Hungary: Közép-európai Egyetem, Central European University) or  (Austria: Central European University, CEU Central European University Private University).

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