Alumni Records Coordinator

Position: 
Staff
Location: 
Budapest
Status: 
Full-time
Unit: 
Alumni Relations
E-mail: 
[email protected]
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Alumni Relations Office serves Central European University’s (CEU) community of more than 18,000 graduates around the world. Its mission: to engage alumni, and current students, in a lifelong and mutually beneficial relationship with each other and their alma mater.

The Alumni Relations office offers a full range of benefits and services for alumni, hosts events in Budapest and around the world, engages a network of local alumni chapters on five continents, provides exciting volunteering opportunities , supports CEU’s future via the Alumni Campaign , administers the CEU Alumni Scholarship , and more.

CEU is seeking applications for the position of Alumni Records Coordinator for the Alumni Relations Office at its Budapest Campus.

This position provides support of alumni engagement strategies by aiming for high data validity, accuracy, completeness and uniformity. Furthermore, the Alumni Records Coordinator fosters collaboration with other departments to develop and implement standardized data related policies and create uniform alumni data entry and reporting standards and practices. The Alumni Records Coordinator is also responsible for processing services and benefits requests and financial coordination for the Alumni Relations Office. 

Duties and responsibilities:

• Managing 18,000 alumni data records in CRM (Raisers' Edge)
• Ensuring alumni data validity, accuracy, completeness and uniformity 
• Collaborating with alumni relations team members and relevant departments to develop and implement standardized alumni data related policies across CEU
• Working closely with service providers and Budget and Finance Office on contracts,  invoices, expense requests and reimbursements for the office
• Providing and promoting relevant services and benefits which offer value and strengthen the connection between alumni and CEU.  
• Establishing and building relationship with service and discount providers

 Qualifications and skills:

• Bachelor’s degree
• One to three years of related data management experience
• Accuracy
• Strong planning and organizational skills, with the ability to multitask, with close attention to detail and prioritization to meet deadlines
• Good analytical reasoning and problem-solving skills
• Ability to analyse data and metrics and generate visual reports
• Database management experience is a plus
• Ability to provide training to colleagues about data management in clear and professional manner
• Ability to innovatively solve problems and make recommendations for data strategies
• Experience in alumni relations and/or donor relations is a plus
• Good communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues on the team, throughout the University, alumni, students and other constituents
• High professional and ethical standards for handling confidential information
• A calm, outgoing, stable personal style

 Compensation:

Commensurate with experience. CEU does offer a competitive salary, as well as a dynamic and international working environment.

The initial contract is for one year with the possibility of renewal.

How to apply

Applicants need to submit:

• CV in English, including reference names,
• cover letter in English, emphasizing the relevant experience for the position.

Please send your complete application packageto: [email protected] -including the job code in the subject line: 2022/060.

Review of applications will begin immediately and continue until the position is filled.

We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice  (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria  (Austria: Central European University, CEU Central European University Private University).