Administrative Assistant (f/m/d)

Updated: 18 days ago
Deadline: Location: Vienna

Facilities Services
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

Central European University (CEU) is seeking a part-time Administrative Assistant to join the Facility Management team in Vienna. The successful candidate will perform the tasks outlined below.


Your duties and responsibilities: 

  • Answering phone calls and transferring them as necessary
  • Handling the common Facility email account, answering and forwarding emails
  • Cooperating with other units
  • Issuing ID cards
  • Distributing office supplies
  • Registering office supply inflow and outflow
  • Reporting on office supply inventory
  • Participation in fire protection and prevention tasks


Your skills and qualifications: 

  • A minimum of two years of experience in a similar position with similar tasks
  • Language skills: advanced level in English (B1 level, or above)
  • Agile, quick and reliable person with good communication skills
  • Microsoft Office Skills: MS Excel and Word on an experienced user level; Power Point on a basic level


What CEU offers: 

  • International environment
  • Modern, easily accessible office space
  • Salary supplement for meals
  • Employer contributions to Resaver private pension plan
  • Family support scheme
  • In-house opportunities for trainings


We offer a competitive salary starting from gross 17.050 EUR/year for this 20 hours/week position. A higher salary is possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

  • Cover letter
  • CV

Please send your completed application package to: - including the job code in the subject line: 2023/057. 

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at:  (Hungary: Közép-európai Egyetem, Central European University) or  (Austria: Central European University, CEU Central European University Private University).

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