Academic Coordinator (f/m/d)

Position: 
Staff
Location: 
Vienna
Status: 
Full-time
Unit: 
Department of Environmental Sciences and Policy
E-mail: 
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Central European University (CEU) invites applications for an Academic Coordinator position in the Department of Environmental Sciences and Policy at the Vienna Campus. This position is a full-time maternity leave replacement with a fixed-term contract until May 2025 with the possibility of extension.

Duties and responsibilities

• Support academic operations of the department, serving as an administrative interface between faculty, graduate students, internal units, and external partners
• Advise students on admissions, course enrollment and program rules, help ensure that students adhere to university and program policy
• Help with administering records, credit and grade entry, data maintenance, ensuring that course data is accurate and represented on all relevant platforms of CEU (course hub, SITS, E-learning), handling of course evaluations
• Support curriculum planning and management, scheduling, room booking, and provide administrative and technical help to core and visiting faculty
• Manage departmental calendars
• Assist in special tasks with admissions, theses, exams and graduation of students, field trips and the organization of events
• Communication and coordination with students and faculty
• Prepare meeting minutes, policy documents, Program Handbooks etc.
• General email and mail handling, onboarding of students, student-facing presence during office hours
• Support the Masters Programs Director, contact with central university administration

Skills and competencies

• Bachelor’s degree (minimum)
• At least 2 years of experience in a customer facing position ideally in academia or at an international company / institution
• Strong ability to work independently, with skills in managing own workflow in coordination with other staff and faculty
• Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations
• Proficiency in spoken and written English is a must. Experience in writing summaries, minutes is an advantage
• Proficiency in spoken and written German is a distinct advantage
• Proficiency in using Office 365 and MS products, as well as Zoom and video-conferencing software
• Discretion when dealing with sensitive/confidential information
• Multicultural orientation and open-mindedness
• Good organizational skills, including the ability to shift between hybrid, in-person, and fully remote environments
• Strong interpersonal skills, requiring the ability to understand and respond to the competing needs of diverse clients
• Interest in creative problem-solving
• Ability to handle multiple tasks and to prioritize
• Previous work experience at CEU is an advantage
• Previous higher education sector experience is an advantage

Compensation

We offer a competitive salary starting from a gross of  45,000 EUR/year as well as a dynamic and international academic environment. This position is a full-time maternity leave replacement with a fixed-term contract until May 2025 with the possibility of extension.

How to apply

Applicants need to submit: 

• Cover letter  
• Full resume  
• Writing sample, preferably business correspondence. 

Please send your complete application package to [email protected] including job code in subject line: 2024/002. 

We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

 

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset. 

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's , master's and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at https://www.ceu.edu/privacy .