Assistant to the Head of Institute (m/f/d)

The climate needs bright minds. The Potsdam Institute for Climate Impact Research (PIK) addresses crucial scientific questions in the fields of global change, climate impacts and sustainable development. It is one of the world's leading research institutions in its field and offers natural and social scientists from around the world an inspiring environment for excellent interdisciplinary research.

The PIK is looking for an

Assistant to the Head of Institute (m/f/d)

(Position number: 59-2021-Sekretariat)

as part of a temporary cover in the Executive Area / Directorate starting on 01.12.2021.

This is a temporary position for the duration of 14 months with the option of an extension. Remuneration is in accordance with the German public tariff scheme (TV-L Brandenburg), salary group E 8. The position is part-time with a working time of 24 hours per week.

Key responsibilities:

• oral and written correspondence in German, English and a third language,
• taking minutes, preparing, editing and translating presentations and,
• preparing and postprocessing of meetings and events, looking after institute guests, creating invites and minutes
• coordinating appointments, planning and organising business travel, preparing and submitting travel expense claims
• organising office processes (signatures, reminders, etc.)
• administering and updating publication lists and book catalogues

Requirements:

• several years experience of working in a similar position
• successfully completed vocational training as an office administrator for office communication, a foreign languages assistant or in a comparable position
• excellent level of English, very good level of German and another language such as Swedish, Chinese or Russian
• comprehensive knowledge of MS Office

We expect:

• working independently and taking the initiative
• a methodical and systematic approach to work
• structured and target-oriented thinking
• organisational skills
• the ability to work in a team
• strong verbal and written communication skills in English as well as German
• reliability, resilience and being highly motivated
• willingness to receive further training
• the ability to quickly familiarise yourself with new topics.

We offer:

• the chance to be part of a creative, interdisciplinary team
• a stimulating working environment in an internationally recognised research institute on Potsdam's beautiful, historic Telegrafenberg campus, a short commuting distance from Berlin,
• a collective pay scheme and associated benefits.

PIK seeks to increase the share of women in scientific positions and therefore explicitly encourages women to apply. In cases of equal qualification and within the given legal scope, women will be given preference. Applications by persons with a migration background are expressly encouraged. Applications of disabled persons with equal qualifications will be regarded favourably. PIK also encourages applications by parents returning from parental leave.

Please apply by 10.10.2021, using our Application form .The application process remains open until the position has been filled successfully.

For further information or to discuss the position please contact Ms. Costa at the Director’s Office via email: director(at)pik-potsdam.de .