Bilingual (English & French) Administrative Assistant

7 Mar 2024
Job Information

Organisation/Company

European Synchrotron Radiation Facility

Research Field

Other

Researcher Profile

Recognised Researcher (R2)

Country

France

Application Deadline

7 Apr 2024 - 11:38 (Africa/Abidjan)

Type of Contract

Permanent

Job Status

Full-time

Is the job funded through the EU Research Framework Programme?

Not funded by an EU programme

Is the Job related to staff position within a Research Infrastructure?

No

Offer Description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 21 countries, the ESRF is an equal opportunity employer and encourages diversity.

 

The ESRF User Office ensures the efficient and smooth running of its extensive public user programme run on 36 different instruments (beamlines). This requires the proper functioning of access procedures for the user community and the adaptation of these procedures to the scientific and operational aspects of the ESRF and its beamlines. The ESRF User Office acts as a central contact between the scientific users of public beam time and the ESRF. It is also the link between the ESRF and its Users Organisation.

 

As administrative assistant in the User Office you will work in coordination with the two other User Office administrative support staff.

 

Your missions are the following:

• Manage all the administrative aspects of the experimental programme (co-ordinating the reception and review of the applications for beam time on beamlines, organising the proposal review committee meetings both onsite and remotely, preparing invitations for reviewers)
• Organise scientists’ visits (responding to emails, processing and sending invitations, assisting with formalities, assisting with user travel queries)
• Provide support to scientific visitors, including via the creation and maintenance of web pages
• Acquire expert knowledge of, and maintain up-to-date records in, the ESRF User Portal (software tool for managing proposals, experiments, and scientific visitors)
• Contribute to the provision of statistics on proposals, experiments and users
• Organise the annual ESRF scientific event for users (User Meeting)
• Provide administrative support for the User Organisation
• Provide administrative assistance for other activities and tasks undertaken by the User Office to assist and support users.

Requirements

Research Field

Other

Education Level

Bachelor Degree or equivalent

Skills/Qualifications

• Secondary education diploma (BTS, HNC, Bachelor, or equivalent diploma worth 120 ECTS to 180 ECTS)
• Minimum 5 years of professional experience
• Excellent level of written and spoken English and French.
• Strong skills and experience in the use of Excel
• Strong computer skills in word processing and slide presentations).
• Ability to learn and master new software tools that are ESRF specific
• Well organised, capable of working both independently and as part of a team
• Willing to take responsibility for activities and to develop new skills
• Good communication skills enabling you to work in a multi-cultural environment

Specific Requirements

Permanent contract.

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

Join an innovative international research institute, with a workforce from 38 different countries

Collaborate with global experts to advance science and address societal challenges

Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022

Enjoy a workplace designed to support your quality of life

Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble

For further information on employment terms and conditions, please refer to https://www.esrf.fr/home/Jobs/what-we-offer.html

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

Additional Information
Work Location(s)

Number of offers available

1

Company/Institute

ESRF

Country

European Union

Geofield

Where to apply

Website

https://jobstats.robopost.com/count/clic.php?v=1480013&j=636&external_ats_id=17…

Contact

City

Grenoble

Website

http://www.esrf.eu/

Street

71, avenue des Martyrs

Postal Code

38000

STATUS: EXPIRED