Specialist, Administration and Planning, School of Business

Reports to: Senior Manager, Decision Support

Purpose: The job holder will monitor and control the School of Business’ budget. Also, manage timely and efficiently all the financial and administration functions for the school in line with the allocated budget. He/she will be asked to maintains the development of all financial reports related to the school. Finally, processes and manages the daily financial transactions related to the School of Business.

Responsibilities:

• Process payment requests on SAP and ensure documentation and approval is in compliance with The American University in Cairo’s (AUC) policies and procedures
• Calculate and process per diem and trip settlements for all travel requests
• Review and process payments related to corporate credit card settlements, petty cash and advances
• Assists in the preparation of the School of Business Budget Planning process and compiling the School of Business New Initiatives each financial year to allocate the funds on the SAP Planning Module and the Planning Matrix to be submitted to the Budget Office
• Prepare the School of Business annual financial reports to communicate the school financial trend
• Prepare customized financial accreditation reports for AACSB, AMBA, and EQUIS to be submitted to the international accreditation entities
• Prepare financial reports for the school gifts, external grants, endowments and projects
• Prepare a budget availability report on monthly basis with a detailed analysis, trends and commentary to be sent to the top management, for better planning and efficient utilization of budget
• Prepare quarterly forecast of revenues and expenses to identify the financial status and make the needed funds projections for each department to support new projects and business needs
• Evaluate previous budgets and expenditures, prepare variance analysis and identify trends for decision support and recommend actions for efficient utilization of budget
• Assists in the year-end closing process and prepare accruals
• Coordinate with Budget Office to ensure the balances’ rollover of the external funds
• Follow up on receiving collections from donors or sponsors in coordination with the Development and Treasury Offices
• Develop the tools used in the automation of the financial reports and financial templates.

Requirements:

Minimum Education Requirements:

• University degree in finance or accounting

Experience:

• 3-6 years of experience in relevant field

Skills:

• Strong command of Microsoft applications (Excel, Word, PowerPoint)
• Excellent knowledge of SAP and Oracle
• Advanced level of reporting skills using various methods
• Good attention to details with excellent follow up skills
• Good communications and interpersonal skills
• Ability to establish/maintain effective working relationships
• Ability to work under pressure and meet deadlines
• Good analytical and problem solving skills
• Time management and multi-tasking

The position is open until November 21, 2022

Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.

"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."

“We thank all individuals who have expressed interest in working at The American University in Cairo.”