Senior Specialist, Administration,( School of Humanities and Social Sciences)- Limited Term Contract ( 2 months )

Reports to: Executive Assistant to Chair

Purpose: This role encompasses a wide range of duties such as budget and accounting administration, monitoring, maintaining, analyzing, and forecasting. The role entails good knowledge about the American University in Cairo (AUC) online SAP budget system, AUC policies and procedures.

Responsibilities

• Analyse budgetary and financial data in response to queries from the dean’s and provost’s offices
• Maintain the accounting records for all five programs and the whole department
• Provide the chair and the directors of programs with up-to-date financial reports on a weekly basis
• Prepare internal department day-to-day financial reimbursements and payments using the SAP system such as handling the petty cash flow in and out, payment of bills for materials and outsourced service providers; guest artists and design fees
• Manage advance payment requests for faculty and follow up until they are settled
• Manage all finances and payments for the Cairo Choral Society in coordination with the development office for two concerts in the fall and spring of each year
• Place the purchase requisitions for ordering materials and equipment for the department’s programs, and follow up with Supply Chain Management (SCM) office until receiving the ordered items
• Place purchase requisitions for the print shop such as: posters, banners tripod banners
• In coordination with the executive assistant to chair, processes the overtime sheet for staff and custodians on the SAP system
• Create new vendors, obtaining the needed approvals and issue payment requests
• Manage all faculty grant arrangements such as payments’ processing, purchase orders, housing and internal/external trips arrangements; travel tickets, hotel accommodation and any other relevant services
• Act as the box office manager for department’s productions (plays or musical concerts)
• Maintain the accounting records for metropolitan opera events, payment for materials and outsourced service providers, purchase requisitions and ticket sales reports
• Handle hiring requests for outside service providers, research assistants, guest speakers, and any other relevant request
• Perform other related tasks designated

Requirements:

Minimum Education Requirement

• University degree in a related field

Experience

• Minimum of 5 years of experience in related field

Skills

• Good knowledge of SAP system
• Customer service skills
• Excellent personal communication skills between faculty, students and staff
• Purchasing experience
• Problem solving ability
• English language proficiency both written and spoken

This position is open until October 3, 2021

Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.

“We thank all individuals who have expressed interest in working at The American University in Cairo.”