Senior Officer, Administration, Policy Production Project, Political Science, Grant Position

Updated: about 2 months ago

Purpose: Manage, plan and oversee all activities within the project. Provide support to the different teams of the project through conducting all administrative duties and coordinating between them and outside sponsors and vendors

Principal Accountabilities:

Project:

  • Develop proposals for project funding’s
  • Manage daily operations of the project teams
  • Coordinate and supervise the work between the project staff and outside vendors
  • Prepare contracted staff monthly salaries and other human resource related matters
  • Prepare and file documents, reports and reference materials related to the project and make sure that everything is up to date

Administrative Tasks:

  • Manage travel reservation requests and hotel bookings for project’s PI, board members and international experts
  • Manage car reservations and parking requests for guest speakers and board members
  • Administer all logistics for staff hiring Classroom Technologies and Media Services (CTMS) office to provide technical support and handle trouble shooting requests
  • Schedule all PI’s appointments and update calendar

Events Management:

  • Organize and coordinate joint events between the project political science School of Humanities and Social Science (HUSS)
  • Organize events, programs brochures, flyers, banners and other publicity material
  • Handle all logistics related to events management (security clearance, catering services)

Budget:

  • Perform SAP operations; fund reservations, creating vendor ID, general payment requests, park documents and purchase requests
  • Prepare monthly financial reports
  • Prepare budget roll-over and share it with the controller’s office
  • Manage petty cash expenses and reimbursement
  • Monitor expenditures and reconcile financial statements

Requirements:

Minimum Education Requirement:  

 Experience:

  • Minimum of eight years of relevant experience

Skills :

  • Leadership, ability to manage multiple tasks, decision making, problem solving, planning, organizational abilities and excellent communication skills
  • SAP, Microsoft office user

The position is open until July 25, 2021

Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.

“We thank all individuals who have expressed interest in working at The American University in Cairo.”


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