Senior Administrative Assistant, TLG, Office of the Dean of Graduate Studies (Grant Position)

Updated: about 1 month ago

Reports to: Program Coordinator, Tomorrow’s Leaders Graduate Fellowship Program (TLG)

Purpose:The Tomorrow’s Leaders Graduate Fellowship Program (TLG) is a 5-year project for a total of 19 graduate international students. Each student will be working on a pre-approved thesis research project in one of the four disciplines of education, economics, migration and refugee studies, and nanotechnology. The job holder provides administrative support and secretarial work for the TLG Program and serves as a primary point of the operational and administrative contact for internal and external constituencies.

Principal Accountabilities:

  • Provide administrative support including managing the schedule/calendar of the program coordinator, making travel arrangements, handling telephone communications, drafting documents, memoranda and reports, greeting and directing visitors and students, and dealing with program-related administrative problems and inquiries as necessary
  • Maintain a record of students’ activities within the scope of the program
  • Maintain a record of students’ attendance of required events and workshops
  • Follow up on students’ residency status with the Office of Business Support
  • Assist in data collection for reporting needs
  • Assist in the preparation of program-related reports
  • Coordinates with graduate program administrative assistants program students’ registration and academic progress
  • Coordinate administrative logistics including ordering and setting up catering, car reservation, promotional space reservations and hall reservations
  • Perform standard office procedures, draft correspondences, data entry, scanning, photocopying correspondence, proposals and reports
  • Arrange for professional travel and conference registration for team members
  • Create and maintain the filing system
  • Maintain office inventory
  • Responsible for ordering office supplies and monitor inventory levels of those supplies
  • Order print material needed
  • Prepares graduate students’ degree evaluations, and academic records as needed
  • Performs other related duties as assigned
  • Coordinate activities with different AUC offices
  • Support office program needs

Requirements:

Minimum Education Requirement(s): Bachelor degree is required.

Experience: Three to five years of experience in a relevant field.

Skills:

  • Ability to maintain high confidentiality, operate individually and as a member of a team
  • Strong secretarial and administrative skills
  • Ability to multi-task, meet deadlines and work well under pressure in a fast-paced environment
  • Good command of English, written/spoken. Fluent in Arabic
  • Good communication/interpersonal skills
  • Strong organizational skills/ detailed oriented
  • Good aptitude for technology
  • Ability to design reports and other communication materials
  • Skills in Microsoft Office, Excel, and PowerPoint
  • Knowledge of SAP and Banner is an asset

This position is open until December 12, 2019

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted. If interested, send an updated and detailed resume to hr4@aucegypt.edu, stating Senior Administrative Assistant, TLG, Office of the Dean of Graduate Studies” in the subject line.

“We thank all individuals who have expressed interest in working at The American University in Cairo.”


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