Senior Administrative Assistant, Governmental Relations

Updated: about 1 month ago

Purpose: This position is responsible for assisting the Office of the counselor and carrying out all the administrative work pertaining to the office internally and externally. The job holder is responsible for following up a wide range of Counsellor’s office activities and performing a range of operational support activities including correspondence, events, maintenance and filing system.

Principal Accountabilities:

  • Handle all administrative duties of the University Counselor and the Director of Egyptian Government Relation as assigned
  • Follow up on assigned tasks between the Office of the Counselor and all Government institutions and universities as needed
  • Serve as a liaison to the University administrators, effective communication with campus wide staff, faculty, and students
  • Assists in organizing events, activities meetings for the Office of the Counselor
  • Responsible for the SAP system actions; purchases, requisitions, payments, per diems, travel, petty cast, office supplies, overtime, and annual leaves
  • Assist in accreditation process of AUC academic degrees with the Supreme Council of Universities.
  • Responsible for the office day to day correspondences (emails, faxes)
  • Maintains the filing system and assuring easy date retrieval for the office
  • Handle the Log and track of all the office equipment or assets, modification and maintenance
  • Types, proofreads and distributes letters, correspondences, and forms of a specialized and confidential nature
  • Assist in the processing of graduate students’ surveys approvals from the central agency for public mobilization and Statistics "CAPMAS”
  • Answers telephones and relays messages, screen calls and inquiries
  • Performs any other duties assigned by the Counselor and the Office of the Counselor Director of Egyptian Government Relation

Requirements:

Minimum Education Requirement:  

  • Bachelor’s degree required
  • Minimum of three years of progressive experience in the administrative support field

Skills :

  • High typing speed and word processing skills (Both Arabic and English)
  • Strong knowledge of Office, Windows, Email and Internet navigation, as well as familiarity with SAP
  • Ability to handle confidential information and keep confidences
  • Organized, detail oriented, capable of meeting deadlines and able to perform well under pressure
  • Ability to interact with a diverse population of staff and students, and external contacts with tact and good humor
  • Fluent English and Arabic language skills

The position is open until September 28, 2020

Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.

“We thank all individuals who have expressed interest in working at The American University in Cairo.”


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