Administrative Assistant, Security Office

Updated: about 2 months ago

Purpose: The job holder is responsible for providing administrative support to the security office to ensure efficient operation. It will support the security office through a variety of tasks related to organization and communication ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.

Principal Accountabilities:

  • Administer and manage all office administrative work, draft, type, photocopy all required documents and answer routine correspondences
  • Receive, classify and distribute mail
  • Receive phone calls, answer or direct them to appropriate channels
  • Organize, maintain and update the department’s files including office confidential documents
  • Maintain the chief security officer calendar and receive meeting requests
  • Professionally translating documents and reports from/to English/Arabic
  • Review, follow up and proceed reservations for supplies and stationary materials
  • Handle overtime for security guards including official hours and other cost center
  • Create fund reservation, purchase requisitions and general payments for invoices
  • Responsible for maintaining on SAP and attendance records and related forms including emergency, sick and annual leave for managerial level and administrative staff
  • Assist in processing security staff contract renewals, reclassification and adjustment forms and updating reporting line
  • Handle staff and external scholarships
  • Handle printing requests including required approval from Office of Marketing Communications and Public Affairs
  • Assist in tasks related to commencement events
  • Perform any additional assignments as instructed by the direct supervisor

Requirements:

Minimum Education Requirement:  

  • BA or BSc degree in business or business-related discipline required

Experience:

  • Minimum of six years in a related field

Skills :

  • Excellent command of English and Arabic, written and spoken
  • Excellent interpersonal, communication and administration skills
  • Excellent time management skills and ability to multi-task and prioritize work with minimal supervision
  • Strong attention to detail and problem-solving skills
  • Strong organizational and planning skills
  • Ability to work independently and as part of a team
  • Excellent verbal and written reporting skills
  • Proficiency in translation from English to Arabic and vice versa
  • Good knowledge of SAP
  • Proficiency in Microsoft Office

The position is open until July 25, 2021

Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.

“We thank all individuals who have expressed interest in working at The American University in Cairo.”


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