Undergraduate Program Advisor

Carleton University also welcomes applications from continuing employees. The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

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Job Number:  J1221-0260

Job Title:  Undergraduate Program Advisor

Job Type:  Career Development Assignment (CDA)

Department:  Faculty of Sprott School of Business

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  14/12/2021

Closing Date (dd/mm/yyyy):  04/01/2022

Salary (with Salary Rate):  63,440.00 - 69,347.00/Year

Assignment Duration From:  01/01/2022

Assignment Duration To:  30/04/2022

Employee Group:  Administrative Staff - CUPE 2424

Salary Level:  8PE

Date Position Available:  01/01/2022

The Sprott School of Business values the importance of being creative, caring and connected. As a cultivator of these values, the Undergraduate Academic Advisors endeavour to provide an exceptional academic experience so that students are able to achieve their desired level of education in order to fulfill their academic and/or life purpose.

The Academic Advisors must perform a multitude of tasks to support and assist the Bachelor of Commerce (B.Com) students, Bachelor of International Business (BIB) students, and Minor in Business, (incl. Minor in Business for Arts Management, B.Sc., BEng, Entrepreneurship, Earth Sciences Concentration in Finance) students, specials students, Ottawa U students, Post-Baccalaureate in Accounting students and any other students interested in undergraduate business courses.

The incumbent must possess the following qualifications:
• Personal initiative, resourcefulness, decision-making ability and flexibility;
• Excellent administrative and time management skills with the ability to organize work effectively, set priorities and meet strict deadlines without direct supervision;
• Ability to simultaneously work on several assignments with pressures of multiple demands and changing priorities;
• Effective communication skills, both oral and written.
• Reliability and accuracy are critical along with confidentiality.
• With excellent interpersonal skills, the incumbent must be capable of relating successfully to all members of the University community (staff, faculty and students), responding to queries in a professional manner, and possess the ability to work successfully both without direct supervision and within a team;
• The position requires sensitivity to, and understanding of, various cultural, ethnic and linguistic profiles;
• Be familiar with campus life, possessing a sound knowledge of academic policies and regulations throughout the University and of programs offered by the School and has an understanding of procedures governing the processing of student records. The incumbent acts as an information resource for students and faculty members;
• Excellent skills in the manipulation of electronic data processing equipment and software applications relevant to the University’s electronic office including WordPerfect, MS Word, Excel, PowerPoint, Access, Scheduler, MS Exchange, and Banner are required;
• Knowledge of search engines and web search techniques.
• Ability to adapt to a changing electronic environment; supervisory experience is an asset.

The above is normally acquired through the completion of:
• Completion of a three (3) year university degree, preferably in Business.
• Knowledge of statistical procedures will be an asset.
• Three (3) years of post-secondary administrative experience
• Knowledge in an academic student environment will be an asset.
• Demonstrably high level of skill in interfacing with BANNER and MS-Office applications: WORD, EXCEL.
• Exposure to a few other computer applications will be an asset.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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