Undergraduate Coordinator

Date Posted: 05/10/2024
Req ID: 37295
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Historical & Cultural Studies
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00034178

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimitedpotential. Join us on our journey.

The Department of Historical and Cultural Studies at the University of Toronto Scarborough is a vibrant department organized into distinct disciplinary and interdisciplinary areas of study. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of a department that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging student experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general supervision of the Business Officer and direction of the Chair, the Undergraduate Coordinator provides administrative support for the daily operation of the undergraduate programs and the delivery of undergraduate courses in the Department of Historical and Cultural Studies. Duties include but are not limited to: coordinating the recruitment and contract administration of teaching assistants (TAs), course instructors, sessional lecturers and/or stipend instructors and invigilators, directing instructors, TAs and students to specialized services at UTSC, student advising; coordinating various financial and teaching support and resource requirements such as the communication of the registration process, policies and critical deadlines, TA hours’ allocation, mid-course evaluations of lecturers and instructors, and scheduling of exams. The incumbent will act as resource on CUPE Units 1 and 3 matters and will assist the Business Officer with monitoring the TA budget.

Your responsibilities will include:

• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Coordinating the recruitment and training processes for exam invigilators
• Advisingstudents on program and/or course requirements by probing and providing a range of options and possible consequences
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Promoting programs at recruitment events
• Determining logistical details and activities for events and/or programming
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of related and demonstrated experience in program administration in a post-secondary environment.
• Demonstrated experience in student advising and interpreting and applying academic policies and procedures.
• Knowledge and experience interpreting and administering collective agreements.
• Experience using Student Information Systems.
• Excellent (oral and written) communication skills and strong interpersonal and organizational skills. Highly customer service focused.
• Proficient with Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Detail oriented with a high level of accuracy.
• Exceptional attention to detail and ability to multi-task to ensure all work deliverables are timely, accurate, andcomplete.
• Ability to work under time constraints and work load pressures while maintaining ability to exercise tact, good judgment, diplomacy and discretion when dealing with faculty, staff and students.
• Ability to maintain confidentiality.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Working knowledge of University of Toronto systems such as ROSI, Degree Explorer, Web Scheduler, Quercus, among others.
• Experience administering the CUPE 3902, Unit 1 and Unit 3 collective agreements.

To be successful in this role you will be:

• Accountable
• Efficient
• Meticulous
• Multi-tasker
• Problem solver
• Team player

Notes: 

• This is a Term position ending in January 2025. 
• A full job description is available upon request from the UTSC HR Office. 

Closing Date: 05/22/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Chalsey Sahota

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.