Undergraduate Administrator

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Job Number:  J0926-0016

Job Title:  Undergraduate Administrator

Job Type:  Continuing Full Time

Department:  School of Architecture and Urbanism

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  03/09/2026

Closing Date (dd/mm/yyyy):  14/09/2026

Salary (with Salary Rate):  66,488.00 - 72,613.00/Year

Employee Group:  CUPE 2424

Salary Level:  7PE

Hours Per Week:  35

Date Position Available:  02/09/2026

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Under the general supervision of the School Administrator, and in close association with the Associate Director (Undergraduate), the undergraduate administrator interprets information contained in the Undergraduate Calendar, Academic Audits and monitors the academic progress of students in the BAS undergraduate programs from the time they are admitted until they graduate; prepares graduation summaries for approval at the Architecture Faculty Board and submission to the Registrar’s Office; maintains statistical information on applications and admissions, and maintains files on all students in the undergraduate programs. During registration, assists students with course selection; monitors and facilitates registration to new and returning students. The incumbent also performs reception duties in the School’s Main Office.

The incumbent provides support to graduate students, faculty, and visitors in the absence of the Graduate Administrator.

The incumbent must possess the following qualifications:
•A thorough knowledge of regulations throughout the university;
•A thorough knowledge and understanding of procedures governing processing of student records;
•A thorough knowledge of the procedures and precedents involved.
•Personal initiative is essential.
•Tact, reliability, good interpersonal skills and the ability to maintain confidentiality are essential;
•The ability to take initiative, set priorities, work under pressure, and be able to work with a minimum of supervision is very important.

The above is normally acquired through the completion of:
•A two year college diploma, or two years of post-secondary study at the university level or the equivalent combination of education and experience.
•Minimum five years of related experience in a university environment, or equivalent, including a sound knowledge of undergraduate studies.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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