Student Affairs Officer

Updated: 3 months ago
Location: Gloucester Blackburn Hamlet Pine View, ONTARIO
Job Type: FullTime

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Position Summary:
Responsible for the administration and management of the undergraduate and postgraduate medical training programs for AEC1.  This position is also responsible for the administration of the graduate program in the Department of Psychiatry.  The Student Affairs Officer works closely with all the program directors and the Associate Director (Administration) to establish the strategic direction of student affairs for the departments within AEC1, which includes the recruitment, supervision, mentoring and onboarding/training of all support staff.  This position is also responsible for the preparation of the postgraduate medical programs for implementation and accreditation to the Royal College.
Primary Responsibilities:

  • Work closely with the Program Directors of each department to ensure smooth operations of the various subspecialty programs within the AEC.

  • Oversee the management of the various Residency Programs and Subspecialty Training Programs within the AEC and is responsible for the preparation for implementation and accreditation of programs to the Royal College.

  • Act as a resource person to all support staff that manage or coordinate Residency Programs, Graduate and Undergraduate programs on a daily basis.

  • In collaboration with the Associate Director Administration and other members of the management team, establish the strategic direction and financial priorities of the student affairs function for the departments within the AECs.

  • Participates in the development, and oversees implementation of policies and new initiatives of student affairs procedures related to the residency, graduate and undergraduate programs and Subspecialty Training Programs. Conduct surveys on student affair issues, analyze results and make recommendations to Program Directors accordingly.

  • Counsel and advise Program Directors and Associate Director Administration, on regulations, policies and procedures related to student affairs for the AEC.

  • Act as a resource person for academic personnel, administrative staff and students related to Student Affairs.

  • Assess and resolve administrative problems, employee concerns and faculty requests. Formulate recommendations and escalate to the Associate Director of AEC as needed.

  • Oversee and support the activity of the administrative support staff members:

    • Recruitment of support staff in the area of Student Affairs.

    • Provide training, information, and guidance on responsibilities and any changes affecting their activities and tasks.

    • Supervise operations of the administrative staff and ensure quality control through adequate training.

    • Confirm tasks are on schedule and manage workload.

  • Establishes and fosters effective working relationships with the administrative and technical teams as well as external stakeholders to support the department’s teaching mission

  • Oversee events planning and undertake special projects

  • Participates on several Departmental committees, provides professional expertise to working groups and committees.

Other Qualifying Skills and/or Abilities:

Proven experience with Student Affairs. Demonstrated ability to recruit, supervise, lead and coach staff. Proven attention to detail and analytical skills to understand, interpret and apply complex academic policies and procedures. Client-focused, with a high level of tact, diplomacy, and professionalism and an ability to establish productive relationships with staff, residents and hospital at all levels. Demonstrated organizational, analytical, interpersonal, listening, presentation and verbal and written communication skills. Self-motivated and results-oriented. Proven ability to problem solve and manage multiple projects. Ability to perform well under pressure. Experience with budgets, fund administration and reconciliation. Demonstrated logic and ability to analyze and interpret data in order to draw conclusions. Strong computing skill with, ability to use advanced software (i.e., databases, spreadsheets, web applications, etc.).  Knowledge of the One45 system is required. 

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

Additional information: Testing may be administered.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $62,550.00 - $78,190.00 - $93,830.00

Hours per Week:

33.75 (Full time)


Assoc Director Administration

Position End Date (If applicable):


Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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