Site Administrator - Lynnwood

This competition is open to all applicants, however, internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This is a part-time position of up to 20 hours per week, and has a term of 1 year.

Site Administrator - Lynnwood Family Physicians Clinic

The department is seeking a capable and enthusiastic person with clinic experience to manage the on-site administration of our family medicine learners at the Lynnwood clinic in west Edmonton.

Course/Rotation Administration 

• Maintain confidential and complete Medical learner files, including evaluations, learner forms, quarterly reports, references and correspondence; 
• Coordinate rotation evaluations via web-based system and paper-based system and follow-up; 
• Document appropriate procedures, instructions, and rules for knowledge sharing and create standards for operations; 
• Process student documents for core and elective rotations. 

Scheduling 

• Book rooms for academic day small group sessions; 
• Coordinate the rotation scheduling of PGY2 Family Medicine (FM) Residents;
• Creates and distributes all resident monthly schedules for block time residents; 
• Schedule mandatory educational sessions for residents (e.g. rheumatology workshop, asthma workshop, cast clinics, NRP sessions). 

Evaluation 

• Compile and organize data for quarterly reports required by the Postgraduate Medical Education office; 
• Follow up on faculty advisor field note completion.

Other Duties 

• Academic Half-Day: assign facilitators, send out information, assign resident groups for monthly sessions; 
• Collect BEARS and PQI project documentation from residents;
• Input resident information into database;
• Submit call reporting; 
• Answer Resident enquiries;
• Organize site specific orientation; 
• Collaborate with the other administrative positions within the Department of Family Medicine (DFM); 
• Track resident attendance during block time and continuity clinics; 
• Assist with site presentations at CaRMS when required; 
• Answer resident and faculty advisor inquiries; 
• Other duties as required.

Qualifications

• Post-secondary degree or certificate in a related field is required, or equivalent experience
• Experience in a family medicine clinic
• Able to work independently
• Have reliable transportation
• Well organized, with a superior attention to detail
• Technically literate, with experience using Google suite and MS Office applications

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.