SERG/DPPE Graduate Administrator

Updated: about 2 months ago
Job Type: FullTime
Deadline: 11/05/22; 11/05/2022

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.















About Carleton University

Carleton is a smart, caring and connected community that inspires and empowers individuals to become change leaders who drive impact in the world. Carleton's faculty and staff strive to provide a superior learning experience for our learners who hail from every province and from over 100 countries around the world. Situated on a beautiful campus bordered by the Rideau River and Canal, Carleton is just minutes from the heart of our nation's government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa.

Duties and Responsibilities:

The SERG/DPPE Graduate Administrator supports the five credit Sustainable Energy (SERG)
program leading to either an MA, MASc, or MEng. The SERG/DPPE Graduate Administrator
also supports the online 16-month, three credit graduate diploma in Public Policy and Program
Evaluation (DPPE).

The SERG program is a graduate degree offered by three departments in the Faculty of
Engineering and Design, and the School of Public Policy and Administration, Faculty of Public
Affairs. Under the supervision of both the Chair and Associate Chair of the Graduate Committee on Sustainable Energy (GCSE) and the MA Graduate Supervisor and the MASc/MEng Graduate Supervisor, the SERG/DPPE Graduate Administrator is responsible for carrying out substantially all administrative matters pertaining to the program and carrying out the delivery of student services.

The DPPE diploma program is offered by the School of Public Policy and Administration,
Faculty of Public Affairs. Under the supervision of the Program Supervisor, the SERG/DPPE
Graduate Administrator is responsible for carrying out substantially all administrative matters
pertaining to the program and carrying out the delivery of student services.


The incumbent must possess the following qualifications:
• Superior planning skills, understanding critical paths, setting priorities and meeting timelines.
• Through superior organizational skills.
• Ability to coordinate and prioritize multiple projects simultaneously.
• Excellent interpersonal and communication skills are required.
• Strong professionalism, tact and diplomacy with a strong customer service ethic and high expectation for quality is required.
• Strong problem solving skills, must be self-motivated and is effective working in a team and

Education and Experience:

The above is normally acquired through the completion of:
• Completion of an undergraduate University degree.
• Four years of relevant experience preferably in the field of post-secondary educational administration; equivalencies will be considered
• Experience in an academic unit would be considered an asset
• Experience with student advising would be considered an asset
• Experience with website maintenance and social media would be considered an asset

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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