Senior Procurement Officer

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Job Number:  J0124-0424

Job Title:  Senior Procurement Officer

Job Type:  Continuing Full Time

Department:  Procurement

Job Category:  Financial Services

Number of Positions:  1

Date Posted (dd/mm/yyyy):  08/04/2024

Closing Date (dd/mm/yyyy):  21/04/2024

Salary (with Salary Rate):  73,925.00 - 81,412.00/Year

Employee Group:  CUPE 2424

Salary Level:  10R

Hours Per Week:  35

Date Position Available:  16/02/2024

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Under the direction of the Manager, Procurement Services, the incumbent is responsible to lead, delegate and review the activities associated with planning and executing public procurement activities across the procurement officer team. The incumbent is also responsible to plan, organize, direct and execute large dollar value and complex procurement activities related to the acquisition of a variety of commodities and services, including capital projects (“construction”) on behalf of academic, administrative, ancillary and other departments of the University. The incumbent investigates and proposes programs and/or procedures to improve procurement processes (e.g., drafting, evaluation, negotiation, etc.), strengthen vendor relationships and performance outcomes (i.e., vendor management), and legislative compliance.

The incumbent must possess the following qualifications:
• Thorough knowledge of procurement procedures and practices as well as relevant university policy and procedures, a basic knowledge of contract law and a complete understanding of ethical standards of the profession.
• Completely conversant with product and service terminology and thought processes in order to understand the requirements, particularly for large and/or complex projects.
• Good judgement, initiative and knowledge of university rules, regulations and culture to develop and implement solutions to problems.
• Ability to interact with a wide variety of business and academic professionals, must portray and demonstrate confidence and therefore possess sound knowledge of the profession.
• Continual awareness of changes in market conditions, government regulations, trends in public and private sectors, and manufacturing processes, through intensive study through SCMA seminars and courses.
• Maintains a high level of knowledge of developments in all areas related to Procurement Services, including legal precedents in procurement and policies relevant to negotiating, tendering and contracting.
• Communicate effectively, professionally and with confidence with vendors, department heads and researchers.
• Organized, work in collaboration with other teams, and liaise with both internal departments and external organizations with interests related to procurement and system issues.
• Demonstrated financial aptitude; strong organizational skills and leadership skills; meticulous attention to detail; accuracy, flexible, tact, initiative; sound judgment and patience, good public relations skills, able to work well within a team atmosphere.
• Must be able to meet deadlines, to work independently and with minimal supervision.
• Must use own initiative and assume responsibility/ownership of job functions.
• Must handle matters of a confidential and sensitive nature in an appropriate manner.

The above is normally acquired through the completion of:
• Completion of post-secondary education (e.g., degree or diploma), preferably in business administration and/or purchasing and supply chain management, plus foundational SCMA or UPPC courses or equivalent.
• Completion of, or active enrolment in CSCMP or CPPO designation or an equivalent focus in public procurement.
• Five (5) years’ purchasing experience, preferably in a University or other publicly funded environment.
• Minimum of three years of supervisory or leadership experience.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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