Senior Procurement Officer

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Job Number:  J0922-0034

Job Title:  Senior Procurement Officer

Job Type:  Continuing Full Time

Department:  Procurement

Job Category:  Financial Services

Number of Positions:  1

Date Posted (dd/mm/yyyy):  16/09/2022

Closing Date (dd/mm/yyyy):  25/09/2022

Salary (with Salary Rate):  73,193.00 - 80,606.00/Year

Employee Group:  CUPE 2424

Salary Level:  10R

Hours Per Week:  35

Date Position Available:  03/10/2022

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Under the direction of the Manager, Procurement Services, the incumbent is responsible to lead, delegate and review the activities associated with planning and executing public procurement activities across the procurement officer team. The incumbent is also responsible to plan, organize, direct and execute large dollar value and complex procurement activities related to the acquisition of a variety of commodities and services, including capital projects (“construction”) on behalf of academic, administrative, ancillary and other departments of the University. The incumbent investigates and proposes programs and/or procedures to improve procurement processes (e.g., drafting, evaluation, negotiation, etc.), strengthen vendor relationships and performance outcomes (i.e., vendor management), and legislative compliance.

The incumbent must possess the following qualifications:
• A thorough knowledge of procurement procedures and practices as well as relevant university policy and procedures, a basic knowledge of contract law and a complete understanding of ethical standards of the profession.
• Must be completely conversant with product and service terminology and thought processes in order to understand the requirements, particularly for large and/or complex projects.
• Must use judgement, initiative and knowledge of university rules, regulations and culture to develop and implement solutions to problems.
• Must interact with a wide variety of business and academic professionals, must portray and demonstrate confidence and therefore possess sound knowledge of the profession.
• Must pursue a continual awareness of changes in market conditions, government regulations, trends in public and private sectors, and manufacturing processes, through intensive study through SCMA seminars and courses.
• Maintains a high level of knowledge of developments in all areas related to Procurement Services, including legal precedents in procurement and policies relevant to negotiating, tendering and contracting.
• Must be able to communicate effectively, professionally and with confidence with vendors, department heads and researchers. The incumbent must be very organized, work in collaboration with other teams, and liaise with both internal departments and external organizations with interests related to procurement and system issues.
• Must have demonstrated financial aptitude; strong organizational skills and leadership skills; meticulous attention to detail; accuracy, flexible, tact, initiative; sound judgment and patience, good public relations skills, able to work well within a team atmosphere.
• Must be able to meet deadlines, to work independently and with minimal supervision.
• Must use own initiative and assume responsibility/ownership of job functions.
• Must handle matters of a confidential and sensitive nature in an appropriate manner.

The above is normally acquired through the completion of:
• Completion of post-secondary education (e.g., degree or diploma), preferably in business administration and/or purchasing and supply chain management, plus foundational SCMA or UPPC courses or equivalent.
• Completion of, or active enrolment in CSCMP or CPPO designation or an equivalent focus in public procurement.
• Five (5) years’ purchasing experience, preferably in a University or other publicly funded environment, including a maximum of three years of supervisory or leadership experience.

Carleton University and CUPE 2424 re currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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