Senior Library Clerk-Circulation Services

Updated: 2 months ago
Job Type: FullTime

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Hiring Unit:

McGill Library (Nahum Gelber Law Library)

Work schedule:

Monday to Friday 9am to 5pm. Service hours may change based upon the need of the McGill Library.

Position Summary:
Under the direction of the immediate supervisor, performs duties related to the circulation of library materials. Organizes the daily operations of an area. Organizes, distributes and verifies the work of others, and participates in their training. Resolves problems. Provides information concerning library policies and resources. Processes library materials and interlibrary loan requests. Maintains equipment and supplies in area of responsibility.
Major Duties and Responsibilities:
(i) Processes loan, returns, renewals and holds of library materials. Issues borrowing cards.

(ii) Organizes daily operation of an area. Organizes, distributes and verifies the work of others, and participates in their training. Resolves problems.

(iii) Receives payments and issue receipts. Maintains a cash register and prepares deposits. Ensures the printing and mailing of overdue notices. Conducts recalls.

(iv) Receives interlibrary loan request. Verifies availability and location of items. Retrieves and prepares items for loan or forwards requests to appropriate institution.

(v) Prepares, verifies and follows up on lists and invoices concerning interlibrary loans, overdue and outstanding fines.

(vi) Retrieves, processes and arranges reserve materials.

(vii) Provides information concerning general library policies, procedures, and the location of library resources. Contacts users concerning matters such as overdue and the arrival of holds. Monitors compliance with library regulations.

(viii) Provides basic reference service, such as demonstrating the routine use of the public catalogue and other finding aids. Assists users in locating library materials by performing simple title, author, subject and keyword searches.

(ix) Performs duties related to processing of library materials, such as receiving and verifying library materials, affixing barcodes and security strips. Prepares material for binding. Forwards items for repair or perform routine mending.

(x) Verifies, updates and maintains records and files related to activities of the unit. Compiles statistics.

(xi) Participates in the development of the area’s procedures and work methods.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:

  • Experience working in a client service focused environment with a proven ability to deal with people at all levels.

  • Organizational, customer service and teamwork skills, problem solving ability, proven ability to work with automated systems, and a general understanding of a library environment.

  • Physical requirements include moving and lifting weights of up to 20 kgs., handling dusty and other various types of library materials, shelving and shifting books, bending, walking (includes walking between buildings), working while standing.

  • Demonstrated ability to work in a computerized environment.

  • English, spoken and written. French, spoken. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.

Minimum Education and Experience:

DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level F) $28.56 - $35.40

Hours per Week:

35 (Full time)


Library Supervisor (ER)

Position End Date (If applicable):

Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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