Senior Administrative Coordinator, Chair's Office

Date Posted: 01/19/2024
Req ID: 35715
Faculty/Division: Faculty of Arts & Science
Department: Department of Mathematics
Campus: St. George (Downtown Toronto)
Position Number: 00007830

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The field of mathematics is quite diverse, and requires critical thinkers who analyze, assess, and problem solve; our Department of Mathematics is consistently ranked as one of the best in Canada. As a part of the University of Toronto, our faculty are among the finest in the world, featuring a unique blend of intellectuals alongside up and coming bright minds. Our department members include numerous awarded faculty with outstanding accomplishments and leading research.

Your opportunity:

Reporting to the Chair, and under the general direction of the Department Manager, the Senior Administrative Coordinator provides executive secretarial and administrative support to the Chair. Key responsibilities include: supporting the Academic Human Resource activities of a large department; composing various correspondence and memoranda for the Chair’s signature, referring to supporting documentation as required; preparing manuscripts, reports, announcements, and correspondence (using text processing facilities of LaTeX where applicable) for internal and external audiences; and overseeing the Chair’s calendar.

The incumbent is responsible for assisting the Chair with the department’s academic administrative activities; key responsibilities include coordinating and preparing the relevant documentation for the annual academic searches and hiring, reviews, tenure, promotion, PTR process, other academic appointments, workload and leaves.

Your responsibilities will include: