Senior Accounts Administrator

Please refer to the How to Apply for a Job (for External Candidates)  job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary

Under the direction of the Associate Director, Finance and Administration, administers accounts. Organizes distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties & Responsibilities

• Administers accounts. Organizes distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.

• Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.

• Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.

• Verifies the completeness and accuracy of documentation.

• Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.

• Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.

• Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

• The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

​

Education & Experience

- DEP ( Accounting)

- Four (4) years' related experience

Other Qualifying Skills And/Or Abilities:

Knowledge of the excise tax act (Canada Revenue Agency) pertaining to university meal plans. Knowledge of generally accepted accounting principles (G.A.A.P.). Experience in the administration and maintenance of Point of Sale (POS) systems a must (Multiplan/Volante). Advanced knowledge in Excel. Knowledge of structured query language (SQL) an asset. Proven ability to train and clearly transmit information to cashiers to be able to navigate the POS system. Excellent organizational skills with ability to prioritize and multi-task in a frequent deadline-oriented and fast-paced environment. Strong attention to detail. Proven knowledge of PC environment including Banner, FIS, Minerva, Crystal Reports, Word, and E-mail software. English: written and spoken; French: spoken and read.

Additional Information

Vacation restrictions from mid-April until end of May due to year-end responsibilities. Overtime during move-in weekend (late August).

Minimum Education and Experience:

DEP - Business Administration 4 Years Related Experience /

Hourly Salary:

(MUNACA Level 09L) $23.23 - $32.03

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director Fin & Admin

Position End Date (If applicable):

2024-03-08

Deadline to Apply:

2022-03-04

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .