Senior Accounts Administrator

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Position Summary:
Under the direction of the immediate supervisor, administers accounts. Organizes distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting, payroll, and award transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.
Major Duties and Responsibilities:

• Administers accounts. Organizes, distributes, and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.

• Ensures accuracy and compliance with university, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and external stakeholders.

• Sets up funds, accounts, and budgets. Approves expenditures, receives funds and processes deposits. Reviews, verifies, and processes expense reports, requisitions, advances, payment requests, journals, student awards, PCard reconciliations, payroll entries and account receivables.

• Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments, and follows up on problems. Audits outstanding items.

• Verifies the completeness and accuracy of documentation. Follows University’s guidelines for document retention.

• Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.

• Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.

• Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

• Excellent analytical and problem solving skills.

• Ability to administer funds and prepare detailed budgets.

• Demonstrated ability to effectively communicate and interact with various levels of staff and academics. Service-oriented with strong customer service skills.

• Ability to create comprehensive financial statements and work with complex formulas (Excel) as well as create detailed and professional reports.

• Proficiency in computerized applications such as; spreadsheets, databases, word-processing software, Banner FIS, Crystal reports, Workday, Minerva.

• Knowledge of McGill fund types an asset. Proven organizational skills, ability to multi task, prioritize and meet deadlines.

• Ability to work independently or as part of a team. Demonstrated spoken and written communication skills in both English and French.

Minimum Education and Experience:

DEP - Business Administration 4 Years Related Experience /

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Financial Administrator

Position End Date (If applicable):

Deadline to Apply:

2024-04-03

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .