Research Project Coordinator (Grant-Funded Opportunity)

Research Project Summary
Housing plays a crucial role in Canada’s economic, environmental, and social goals, but securing safe and affordable housing for all remains one of the nation’s greatest challenges. In response, in 2017, the National Housing Strategy (NHS) was created based on a rights-based approach to housing which implemented various initiatives to support the most vulnerable Canadians including women and children fleeing violence, Indigenous peoples, recent immigrants, LGBTQ2S+ adults and young people, people with disabilities, and young adults. Although housing strategies were to be evidence-based, little is known to date about the impact of the NHS’s housing programs.

A Safe and Affordable Place to Call Home (Safe and Affordable) is a multi-disciplinary, longitudinal outcomes research project led by Dr. Jackie Kennelly (Carleton University, https://carleton.ca/socanth/profile/kennelly-jacqueline/) and Dr. Liam O’Brien (Carleton University, https://carleton.ca/cee/profile/liam-obrien/) that will contribute critical knowledge about the experiences of the most vulnerable Canadians living in public, co-op, non-profit, and private market rental housing. Specifically, this 5-year research project seeks to: 1) Understand the housing experiences of the most vulnerable Canadians and incorporate specific research on the three major funding vehicles of the NHS, 2) Assess the effectiveness of efforts to develop a common definition of a “rights-based approach to housing,” 3) Generate research that supports the Indigenous Housing strategy and Focus on Northern Housing initiative, and 4) Investigate meaningful alternatives to existing models of affordable housing supported by the NHS. This research will investigate four core elements: 1) Understanding the health of residents, 2) Analyzing the evolution of social outcomes associated with housing investments, 3) Assessing the trajectory of economic outcomes relating to housing investments, and 4) Determining climate impacts of various forms of housing and develop climate mitigation strategies.

Please note applications are being reviewed on an ongoing basis and this position may be filled prior to the posting end date.

Job Number:  J0523-0264

Job Title:  Research Project Coordinator

Job Type:  Grant Appointment

Department:  Civil & Environmental Engineering

Job Category:  Research

Number of Positions:  1

Date Posted (dd/mm/yyyy):  15/05/2023

Closing Date (dd/mm/yyyy):  06/06/2023

Salary (with Salary Rate):  75,000.00 - 75,000.00/Year

Employee Group:  Casual Assignment

Salary Level: 

Hours Per Week:  35

Date Position Available:  01/07/2023

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Job Summary
The Safe and Affordable research project seeks a Research Project Coordinator who will play a critical role from initiation to closure of this long-term research project. The Coordinator will work collaboratively with academics, researchers, administrators, research assistants, postdoctoral fellows, First Voice experts, Indigenous representatives, committees, councils, and nonprofits to support the research and interdisciplinary team involved in the project. The candidate will have a strong background in project management, financial management, relationship management, communications management, event management, and project administration. Experience in team building, problem solving, and conflict resolution from an equity, diversity, and inclusion framework is necessary in working with highly diverse individuals and groups. Given the solutions-focused nature of this research, knowledge mobilization and translation experience/knowledge is an added benefit.

Key Accountabilities
• In consultation with the Managers, establishes and maintains project support infrastructure including coordinating logistics associated with the project activities such as tracking timelines, organizing committee meetings and special events, and supporting committee activities.
• Reviews University and funder policies. Stays current on policy or other changes that might impact project activities and advises Managers accordingly.
• Supports planning and coordination of project activities.
• Provides project management support for all phases of the research life cycle.
• Interacts, coordinates, exchanges, and responds to requests for information from both internal and external stakeholders such as project teams, co-researchers, committees, advisory members, researchers, community partners, research assistants, postdoctoral fellows, vendors, and suppliers.
• Monitors and screens incoming messages and requests (in-person, telephone, email) to assess urgency, required response, and action including re-direction to appropriate members of project team.
• Liaises with the Safe and Affordable team members to ensure monthly reconciliation of project budget, to inform Carleton University and funder financial reports, assisting the project managers with on-going monitoring of the project budget.
• Manages all receipts, requests for processing, verification, reconciliation, and completion of payment of invoices, purchasing cards, chargebacks, and expenses for A Safe and Affordable management team.
• Administers sub-awards from the project grant to research partners’ academic institutions.
• Supports booking of travel and accommodation for project partners for in-person meetings and administers quick reimbursements; provides direct booking services for those unable to do so themselves.
• Leads the creation of various knowledge mobilization and translation materials such as newsletters, blog posts, social media content, marketing and promotional materials for the project.

The incumbent must possess the following qualifications:
• Knowledge of office administration policies, procedures, and processes.
• Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific and enterprise software, and technology devices.
• Knowledge of, and experience working within, a postsecondary institution (college or university).
• Knowledge of social media and communications strategies.
• Knowledge of project management with a particular focus on managing national, long-term research projects and working with community partners an asset.

The above is normally acquired through the completion of:
• Completion of a Bachelors’ degree, and/or college diploma in project management or similar field.
• Minimum of two years previous administrative experience with at least one-year of project management experience.
• Bookkeeping and experience with managing complex budgets.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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