Research Financial Services Administrator

Updated: 2 months ago
Job Type: FullTime
Deadline: 27/09/2023; 27/09/23

TERM Assignment:

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
















About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Reporting to the Assistant Director, Research Financial Services, the incumbent is responsible for ensuring that supplier invoices, requisitions and other payment requests comply with Funding Agency, University and Canada Revenue Agency (CRA) policies. The incumbent must be familiar with the unique requirements of various research agreements. Payment requests and Purchasing Card transactions are verified for supporting documentation, accurate tax assessment, and eligibility, as well as budget availability. Further to these duties, the incumbent may be involved in the testing and implementation of new systems, including significant community support during transition periods. The incumbent is expected to have considerable contact with the University’s faculty, staff and students providing advice, and with other units in Financial Services to coordinate service delivery.


The incumbent must possess the following qualifications:
• Understand the accounting principles used in the posting and reconciliation of transactions to the general ledger and sub-ledger accounts.
• Knowledge of internal controls is required to ensure accurate processing of documents that will meet audit requirements.
• Remaining current on related CRA legislation allows for appropriate treatment of domestic and foreign taxable payments.
• Understanding the HST rebate and input tax credit rules allows the university to maximize their recovery of credits.
• Being aware of the legal requirements of foreign transactions facilitates the payment process and reduces liability to the university.
• Articulate and possess good interpersonal skills due to the high level of customer contact.
• As each funding agency may have their own spending policies and restrictions the incumbent must be able to keep current on these changes.
• Able to work well with other team members to share duties efficiently.
• Demonstrated strong organization skills and the capacity to work accurately and efficiently with a high degree of attention to detail.

Education and Experience:

The above is normally acquired through the completion of:
• 3 year undergraduate degree/diploma in Accounting or Business.
• Three years of experience in accounting/bookkeeping environment, including the utilization of an accounts payable system

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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