Research Finance Clerk (Casual Assignment)

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Job Number:  J1022-0029

Job Title:  Research Finance Clerk (Casual Assignment)

Job Type:  Casual Assignment

Department:  Research Financial Services

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  01/02/2023

Closing Date (dd/mm/yyyy):  08/02/2023

Salary (with Salary Rate):  31.67 - 0.00/Hour

Assignment Duration From:  01/02/2023

Assignment Duration To:  01/08/2022

Employee Group:  CUPE 2424

Salary Level:  7PE

Hours Per Week:  35

Date Position Available:  10/10/2022

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Research Financial Services is hiring for a casual Research Finance Clerks (6 month position).

The incumbent must possess the following qualifications:
1. Review payment requisitions, suppliers’ invoices, reimbursement requests, other accounts payable documents and payroll requisitions to ensure that they comply with:
i. Funding Agency policies
ii. University policies
iii. Canada Revenue Agency (CRA) rules for determination of employment status
iv. CRA rules related to Harmonized Sales Tax (HST)
v. CRA rules related to taxable income in Canada
vi. Budget availability
vii. And other compliance requirements that may arise
Any discrepancies are followed up with the requestor and/or the Financial Officer prior to approval for payment.

2. Review/approve payments using a variety of software tools depending on the request and/or payment type. The incumbent must be familiar with each tool and be able to resolve, or escalate as appropriate, processing issues as they arise.

3. Perform audit of Purchasing Card (PCard) cardholder reconciliations, ensuring full supporting documentation is collected and retained, and expenses comply Funding Agency and University policies.

4. Special projects and other duties as assigned.

The above is normally acquired through the completion of:
• 3-year Undergraduate Degree or 3 year College Diploma
• Minimum of 3 years of previous experience in a related area

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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