Research Coordinator

This position is a part of the Non-Academic Staff Association (NASA).

This position and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location

This role is hybrid with a mix of remote and in-person at our North Edmonton campus.

Working for the University of Alberta 

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross-section of people—from our students and stakeholders to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

The Faculty of Arts at the University of Alberta is a diverse, inclusive Faculty—a place for any individual to thrive or for ideas to be explored within the social sciences, humanities, and fine arts disciplines. Whether through skilled artistic expression, breakthrough research, strong community partnerships, or a passionate dedication to teaching and learning, Arts faculty, staff, and students act as a catalyst for societal change.

For more information visit: https://www.ualberta.ca/arts

Position Summary

The Research Coordinator provides administrative support to academic researchers in the Department of Psychology. This position also provides support to other financial, human resources, and research activities under the direction of the Academic Department Manager.

Duties

• Assists research grant holders regarding policies and procedures pre-and post-award.
• Serves as a resource and contact for faculty, graduate students, support staff, and outside funding agencies on all matters pertaining to research projects and programs.
• Stays current on funding agency guidelines and advises grant holders of changes.
• Stays current on UAPPOL policies and guidelines concerning research, trust-funded staffing, etc., and attends agency and RSO seminars and workshops.
• Researches funding opportunities and assists faculty members in the application process, including budget construction, review of the budget, proofreading and editing, as appropriate.
• Supervises financial processes and transactions for all restricted and endowed research projects and programs.
• Provide assistance to grant holders post-award: HR matters including recruitment, payroll, leave reporting; oversight of financial progress (grant extensions, over expenditures, budget changes); reporting and audit matters.
• Provide administrative support to academic journals, as needed.
• Maintain records of department commitments on research projects.
• In collaboration with the event organizers, provides significant support to conference and event administration including creating/managing accounts, preparing fund transfers, reconciling expenses, booking research travel for visitors, etc.
• Provides support to any applicable committees within departments.
• Maintains appropriate records management and compliance for research and financial documentation.
• With the EA/AA, addresses routine issues related to visiting scholars, postdoctoral fellows, and others (e.g., completing immigration requests, letters of invitation, assigning CCIDs, and space allocations).
• Assists with travel arrangements for visitors, processing honorariums and expense payments for events and guests, as needed.
• Provides support around research labs, in consultation with lab owner/staff/technicians and Academic Department Manager.
• Prepares trust-related HR forms and contracts including for awards; assists when needed with operating budget hires.
• Processes trust-related invoice payments; prepares petty cash requisitions as needed
• Advises staff and faculty members on account statuses, and provides reporting.
• Assists with tracking and processing of various department financial activities; assists with audit responses.
• With the Academic Department Manager, monitors endowment spending and compliance.
• As applicable, provides support to specific programs and committees (e.g. Writer in Residence program). This may include assisting with position recruitment, preparing draft grant proposals, communicating deadlines, coordinating visits, attending committee meetings, etc.
• Maintain a productive relationship with the Research Services Office and a knowledge of the University policies and procedures.
• May provide occasional backup to the EA/AA. Other duties as required.

Minimum Qualifications

• Diploma in office or business administration.
• 3 years of progressive experience in a University setting with a research administration/finance/human resources focus.
• High proficiency in Microsoft and Google suites.
• Knowledge of FOIPP and records retention practices.
• Excellent communication and interpersonal skills are required.

Preferred Qualifications

• Knowledge of University of Alberta policies and procedures is an asset.
• Experience with PeopleSoft an asset.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.