Research Coordinator, Department of Medicine

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.

Position Overview

The Department of Medicine in the Cumming School of Medicine invites applications for a Research Coordinator, IBD.  This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The Research Coordinator (RC) reports to the Principal Investigator of the Inflammatory Bowel Disease Unit(IBD). This is a dynamic position that works within the framework of the University and the Cumming School of Medicine Policies and Procedures, as well as within the IBD Unit specific Clinical Research Standard Operating Procedures (SOPs). 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Patient Management

• Reviews referrals and medical histories. Determines eligibility and suitability for protocol based on presenting and interview assessment information. In consultation with the Principal Investigator and clinical care team, the RC also determines where to forward the referral should the patient not be suitable

• Follows GCP, ICH guidelines and Inflammatory Bowel disease clinic SOPs during the informed consent process

• Completes screening utilizing appropriate tools and clinic pathway/thresholds; utilizes an advanced knowledge and skill in history and physical assessment

• Responsible for patient contact and scheduling, as well as room and procedure bookings

• When eligibility is confirmed:

  • Assess the needs of the patient to promote consistency and quality of care

  • Determine a plan of care based on the assessment and protocol compliance

  • Prepares the patient physically and emotionally for protocol participation requirements, assess need for referrals to an interdisciplinary care team

  • Implement protocol required activities ensuring excellence in delivery of the research process

  • Evaluates/monitors patients' response, recommends changes as needed

• Liaise with various health care providers in disseminating results of research findings

Administration

• Have an extensive knowledge of ongoing research projects

• Prepare subject research charts including source documentation of patient files; certified copies of the original and medical histories

• Maintaining accurate and detailed records of patient files to ensure they fit all criteria to be enrolled in specific clinical trials

• Ensure data entry is accurate and precise and is entered in a timely manner according to research protocols

• Aide in the preparation and submission of regulatory documentation

• Aide in ethics submissions, revisions, and annual approvals process

• Amend study protocols and consents as required

• Prepare reportable event submissions

• Responsible for room and procedure bookings

• Organize and develop patient kits for various studies

Monitoring Support

• Manage all aspects of sponsor monitoring visits:

  • Scheduling and room bookings

  • Preparing and filing study documentation prior to visit

  • Ensuring the monitor has everything required for the visit

  • Constant communication with monitor and coordinator to ensure an effective visit

  • Obtaining proper documentation before during and after visit, as required

  • Communicate with sponsor and affiliates regarding study progress

  • Facilitate regulatory document completion and updates as necessary

Communication/Relationships

• Provides research related information to support staff ensuring high quality care is delivered by the team of providers

• Maintain ongoing communication with the collaborative team

• Attends monthly staff meetings and weekly medical clinic meetings, as appropriate

• Volunteer support, scheduling, and coordination

Qualifications / Requirements:

• Undergraduate degree in life sciences, or equivalent required
• Certified Clinical Research Professional (CCRP) designation from the Society of Clinical Research Professionals (SoCRA) a definite asset
• At least two years experience in a clinical research position
• Experience in gastroenterology considered an asset
• Strong working knowledge of Microsoft Office applications (Outlook, Word, Excel, Access & PowerPoint)
• Strong attention to detail required
• Certification in IATA, knowledge of the transportation of Dangerous Goods an asset
• Demonstrated technical dexterity, knowledge, organizational, interpersonal, administrative skills and skills working with computer technology - required
• Demonstrated ability to function independently and within a team environment - required
• Strong leadership, communication and decision making skills - required
• Demonstrated superior physical and emotional assessment skills - required
• Quality data entry

Application Deadline:  January 5, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information visit Careers in the Cumming School of Medicine.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups . Start something today at the University of Calgary. For more information, visit ucalgary.ca .

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected] ) and requests for accommodations can be sent to Human Resources ([email protected] ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.