Research and Records Coordinator

Carleton University, Canada

Updated: over 2 years ago
Deadline: 09/01/22; 09/01/2022


TERM Assignment:

This is a 6 month term position. Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Career Development Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.


If you are an internal applicant, please update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.


 

 

 

 

 

 

 

 

 

 

 

 

 

 


Duties and Responsibilities:

Reporting to the Manager, Research and Records, the incumbent is responsible for ensuring the accuracy, quality, completeness and integrity of database information on the Department’s 150,000 individual and corporate records and other duties in support of data integrity and access.


Qualifications:

The incumbent must possess the following qualifications:
• Possess a thorough understanding of Carleton University and commitment to its programs and the goals of University Advancement;
• Be able to work under strict deadlines and adjust to rapidly changing priorities;
• Show well-developed interpersonal skills including the ability to function well in a multiple-team setting, prioritize, work independently and meet deadlines;
• Demonstrate excellent face-to-face and written communication skills;
• Handle confidential materials and situations with sensitivity and discretion;
• Possess advanced general computer knowledge of Windows and network-based environments, Microsoft Office and Banner Advancement;
• Demonstrate effective, creative and flexible research skills using online, print, database and
CD-ROM resources.


Education and Experience:

The above is normally acquired through the completion of:
• Minimum of two (2) years progressive experience in University Advancement or nonprofit sector;
• Experience in data entry, office organization, research and, particularly, the use of computer
systems and databases;
• Preference will be given to candidates with experience of Banner Advancement;
• Current knowledge of trends and developments in Carleton’s information systems, as well as research techniques, information management, and fundraising policy and legislation;
• Continuous study is required to remain current with technology, university processes, and FIPPA policies and legislation.


HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


View complete position description


You must login first before attempting to apply for any postion.

Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.


Similar Positions