Prospect Management Coordinator

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Job Number:  J0622-0495

Job Title:  Prospect Management Coordinator

Job Type:  Continuing Full Time

Department:  University Advancement

Job Category:  Fundraising

Number of Positions:  1

Date Posted (dd/mm/yyyy):  27/06/2022

Closing Date (dd/mm/yyyy):  11/07/2022

Salary (with Salary Rate):  57,081.00 - 62,338.00/Year

Assignment Duration From:  14/06/2022

Employee Group:  CUPE 2424

Salary Level:  7PE

Hours Per Week:  35

Date Position Available:  14/06/2022

Carleton is a smart, caring and connected community that inspires and empowers individuals to become change leaders who drive impact in the world. Carleton's faculty and staff strive to provide a superior learning experience for our learners who hail from every province and from over 100 countries around the world. Situated on a beautiful campus bordered by the Rideau River and Canal, Carleton is just minutes from the heart of our nation's government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa.

The Prospect Management Coordinator reports directly to the Manager, Prospect Research and Management. This position is responsible for providing prospect management services to support the University’s fundraising goals and initiatives. The incumbent plays a critical role in maintaining the prospect management system to track fundraising activities, and in ensuring the currency and integrity of prospect management data.

The incumbent must possess the following qualifications:
• Demonstrated understanding of major gifts fundraising and philanthropy.
• Good knowledge of prospect management systems and research methods.
• Proven strong verbal and written communication skills.
• Excellent client service and relationship management skills.
• Ability to work independently and as an effective member of a team.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills with demonstrated ability to multi-task, adapt to changing priorities, and meet deadlines.
• Advanced knowledge of Microsoft Office suite of applications including Word, Excel, Access and Outlook, and experience working with a relational database, preferably Banner Advancement.
• Demonstrated professionalism in handling highly sensitive and confidential information ethically and with discretion.

The above is normally acquired through the completion of:
• Completion of a university degree.
• Three years of experience in a fundraising environment with preference given to applicants with experience in university advancement and good working knowledge of the prospect management process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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