Property Management Coordinator

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J0224-0238

Job Title:  Property Management Coordinator

Job Type:  Term Full Time

Department:  Facilities Management & Planning

Job Category:  Facilities Management and Planning

Number of Positions:  1

Date Posted (dd/mm/yyyy):  01/03/2024

Closing Date (dd/mm/yyyy):  11/03/2024

Salary (with Salary Rate):  58,839.00 - 64,802.00/Year

Assignment Duration From:  11/03/2024

Assignment Duration To:  07/03/2025

Employee Group:  CUPE 2424

Salary Level:  8R

Hours Per Week:  35

Date Position Available:  11/03/2024

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Reporting to the Assistant Manager, Property Services, the Property Management Coordinator is responsible for the professional property management, leasing obligations, facility operations, and administration of a portfolio of buildings at Carleton University.

The incumbent is accountable for the coordination of all related resource and contracts to ensure Carleton’s property is effectively and efficiently run according to established standards and within established budgets.

In combination with the Assistant Manager, Property Services the incumbent handles tenant complaints, service requests, and preventative maintenance and assists in the preparation of reporting, and capital renewal of the properties.

The incumbent must possess the following qualifications:
• The incumbent works in an environment in which multi-tasking is required.
• Excellent organizational skills and the ability to set priorities are essential skills, as well as demonstrated resourcefulness, decision-making ability, and flexibility and must have the ability to work quickly and accurately under pressure.
• The incumbent must be able to prioritize tasks, meet deadlines to meet changing needs, and take initiative without supervision.
• Analytical and problem solving skills are required to identify issues and support an appropriate course of action.
• Excellent interpersonal and communication skills to provide excellent liaison services.
• Leadership skills and the ability to participate as an effective team member are essential in the timely and successful completion of projects.

The above is normally acquired through the completion of:
• Three year College diploma or equivalent training (e.g. CPM, RPA, FMA) in related field
• Three year’s of experience providing relevant Commercial Real Estate Property Management or Facilities management of a large facility.

Assets:
• Building Management and Maintenance courses
• Project Management experience

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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