Project Manager

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Administration, Level A

Job Title
Project Manager

Department
Administrative Leadership | Department of Paediatrics | Faculty of Medicine

Compensation Range
$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
May 1, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This offer is conditional upon successful completion of a Criminal Record Check.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
The Project Manager is responsible for managing the design, development, execution, and evaluation of projects that advance the Department of Pediatrics’ strategic plan. The incumbent will engage senior Department leadership and broad stakeholders to understand and clarify goals and objectives, participate in the project conception process, manage a number of concurrent projects of varying size and complexity, and assume responsibility for their successful completion.

The Project Manager works independently and with direction from the Senior Director, Administration and will work collaboratively with priority team leads. The incumbent will manage the entire project lifecycle including engaging senior leadership, gathering and analyzing information from stakeholders, preparing project documentation, tracking progress of work/schedules, planning and executing change management activities, project communication, conducting analyses, and other associated project tasks
Organizational Status
The Department of Pediatrics of the University of British Columbia, British Columbia Children’s Hospital, and Sunny Hill Health Centre is one of the largest Pediatric Departments in Canada. Our collaborative team of physicians, scientists, allied health professionals and administrative staff are dedicated to providing leadership and excellence in: Patient Care, Education, Research and Child Health Advocacy. The Department of Pediatrics strives to be a cohesive academic and professional body committed to the advancement of child health through the delivery of exemplary care, teaching and research. We recognize that the enhancement of the Department requires active collaboration and integration with the UBC Faculty of Medicine, associated hospitals, universities hosting our medical education distributed programs, research organizations, and our various stakeholders. We are equally motivated to actively engage with our provincial and national partners, as well as to connect with the international community to achieve collective goals
Work Performed

• Designs and manages multiple concurrent projects focused on advancing the Department’s strategic plan.

• Manages development of strategic projects of varying complexity and risk that involve diverse stakeholders and have importance and consequence to the Department of Pediatrics.

• Conducts analysis and facilitates consultation to understand the purpose and the intended outcome, and then support the design and conception of projects that will advance strategic objectives.

• Plans projects by defining scope of work and deliverables that will produce the intended outcome, and by estimating time and resource requirements.

• Considers change management implications of projects and embeds change management principles and best practices in project plans.

• Manages project activities, follows up on action items and deliverables to ensure completion, and keeps the project on track and focused on achieving the intended outcome.

• Conducts various project work, as needed. This often requires accelerated learning of new skills and content areas, as well as superior adaptability.

• Manages project transition to operations, closeout, evaluation, and lessons learned activities upon project completion.

• Researches and writes project documentation including charters, plans, scope statements, schedules, budgets, risk management plans, reports, status updates, and briefing notes, using a variety of formats.

• Engages stakeholders from across units and functions in collaborative project work in a way that values their input and is informed by change management principles and best practices.

• Develops and implements internal communication tools and business processes for use between team members to keep them informed of project status, scope changes, and milestone achievements.

• Plans and facilitates project meetings, with a focus on advancing the project goal, tracking decisions, and capturing action items for follow up.

• Develops positive and productive working relationships with a range of stakeholders from across the organization, and manages day-to-day communications with stakeholders, responding to concerns related to projects.

• Deals with faculty, staff, learners, and all others in a respectful and professional manner, consistent with the UBC’s Statement on Respectful Environments.

• Performs other duties as required.

Consequence of Error/Judgement
This position works independently with guidance and will need to exercise a high degree of judgment and initiative. This position is responsible for making professional project decisions and recommendations that impact the success of projects that are vital to achieving the Department’s strategic objectives. Through its close interaction with partner organizations, this position has direct impact on the credibility and integrity of the Department within the University, health authorities, government, business, and academic communities and various other external stakeholders. Lack of tact, diplomacy, or sensitivity in dealing with industry, government, and health authority contacts could potentially result in missed opportunities, damaged relationships, and loss of credibility for the Department. Errors, inappropriate judgment, or premature disclosure of information could result in project failure and ultimately hinder the Department’s ability to achieve its strategic direction.
Supervision Received
Reports to the Senior Director, Administration. Works independently with guidance from the Senior Director, Administration. Works closely with senior academic and administrative leadership in project sponsor roles, depending on the project. Performance is evaluated against set goals and expectations.
Supervision Given
The position does not supervise staff but manages the work of Department staff team members on a project basis.
Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Undergraduate degree in a relevant discipline is required. Graduate degree is an asset.

• A project management-related certificate or designation is required.

• Minimum of five years of project-related experience or the equivalent combination of education and experience is required.

• Project coordination and/or management experience is required.

• Experience in an academic or postsecondary institution is an asset.

• Experience in a health care or health education environment is an asset.

• Excellent communication skills (spoken and written, formal and informal) and computer skills (e.g., with the MS Office Suite) are required.

• Must be intuitive as well as analytical.

• Excellent time management and organizational skills are required.

• Ability to work independently in a self-directed way and take initiative in relation to carrying out assigned tasks is required.

• Ability to proactively identify next steps and options, in particular when encountering a challenge, is required.

• Must have strategic and system thinking skills, with strong attention to detail and ability to see the big picture.

• Openness to feedback and direction is required.

• Ability to work independently and under pressure, and to meet deadlines is required.

• Ability to plan and manage multiple projects simultaneously and submit quality work within deadlines is required.

• Ability to analyze problems, understand situations and motivations, and creatively develop and propose solutions is required.

• Proven ability to build and maintain business relationships and to exercise tact, diplomacy, and discretion is required.

• Sound judgment and ethical conduct are required.

• Excellent interpersonal and team skills are required.

• Respectful, inclusive, and professional approach to working with anyone and everyone is required.