Project Manager

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Research and Facilitation, Level B

Job Title
Project Manager

Department
Keown Laboratory Division of Nephrology | Department of Medicine | Faculty of Medicine

Compensation Range
$6,068.92 - $8,724.25 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
February 22, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Feb 28, 2025

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

This professional position provides management, coordination and support services to the Genome Canada Genomic Application Partnership Program (GAPP) in Kidney Transplantation. This program, coordinated through UBC, links several Immunology laboratories across Canada, Canadian Blood Services to implement a unique prospective clinical program for epitope compatibility to prevent premature loss of transplanted kidneys.
The Project Manager acts as the operational coordinator for the program, and works in conjunction with the Principal Investigator (PI), Co-leads of the Program, the responsible Health Sector Manager and other key personnel at Genome BC, Genome Alberta and Genome Quebec, the participating institutions and their investigators and research personnel, co-sponsors and other key participants to ensure efficient management, fiscal supervision, and guidance and direction of other management staff regarding the operation of the program.
The Project Manager works in a dynamic and fast-paced team environment, and the appointee must utilize strong time and project management techniques to balance the requirements of effective organization and efficient operation. This position utilizes excellent organizational skills in directing a variety of projects, and continuous review of scientific literature is required in order to stay current with new developments and practices.
The Project Manager assists in representing the Program to external stakeholders/parties including academic institutions, regional, provincial and/or national committees, representatives of government agencies, accrediting bodies, task groups and working teams as required.

Organizational Status

The Project Manager works in a team oriented environment with the program leads and other senior personnel to provide operational leadership, to maintain program direction and momentum, and to ensure fiscal oversight and full reporting to funding agencies.
The Project Manager participates in designing and implementing objectives, goals, protocols and policies for the Program, in coordinating and executing the decisions of the Co-leads and research teams for each Activity and sub-Activity, in supervising and recording the timely conduct and completion of each approved component of the research program, and in ensuring the timely communication and scientific reporting of all relevant output from each of the approved Activities.
The Project Manager also participates in broader discussions regarding public awareness and general communications, laboratory coordination for national activities, payer and provider considerations, relations with provincial and federal government agencies and other bodies, and in securing funding relevant to the continued success of the Program.

Work Performed

- Provides project management expertise, organizational experience and operational support to members of the Program at participating sites, as well as others relevant to the successful conclusion of this award.
- Guides the team in executing the objectives, goals, and protocols set by the Co-leads and research teams for each Activity and sub-Activity.
- Oversees operation and administration of the Program, including development of project plans, goals and objectives, and ensures that these are consistent with the mission, vision, values, objectives and policies of Genome Canada and are complementary to the guidelines of the participating institutions.
- Provides input and recommendations to the project team for development, implementation, analysis, dissemination of findings, and policy/practice implications.
- Conducts literature scans, reviews and summarizes emerging research, and prepares reports, briefing documents, and policies and procedures manuals for team decision-making.

- Coordinates hiring and onboarding of the new members of the team, as per the Lead’s guidance and the project needs.
- Communicates with the internal and external stakeholders in the development of effective working relationships between teams and team members with whom work must be coordinated or interfaced.
- Attends and participates in a wide variety of research or committee meetings relevant to the success of the Program.

- Contributes to the development of manuscripts, grant proposals, reports, presentations, and posters.
- Performs other duties as required.

Consequence of Error/Judgement

Decision making requires a high level of judgement, consultation and coordination with the PI, Co-leads, other senior level management personnel, members of funding organizations and relevant personnel in participating institutions in planning and implementing initiatives that may have local or organization-wide implications.

Supervision Received
The Project Manager reports to and receives support from the PI and Program Co-leads, and communicates with the representatives of Genome BC, Genome Quebec and Genome Alberta, Investigators and representatives of participating institutions, operations team members, sponsors and collaborators and other persons or groups as required.
Supervision Given

The Project Manager will work closely with the clinical laboratories, transplant programs, funding agencies and other bodies to support the activities of the program, the technology transfer of the innovations evolving from this Program to enable superior care and service delivery, and to maximize the success and utility of transplantation.
The Project Manager is expected to provide administrative support to team members (technicians, students, research fellows and co-investigators) on various aspects of the project activities and sub-activities.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

PhD or MD from an accredited university is an asset.  Experience in the management and coordination of large and fast-paced research programs.  Strong communication and interpersonal skills. Demonstrated ability to work independently with a high level of expertise and organization within a multidisciplinary team. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to anticipate problems and issues and plan ahead. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to effectively use job-specific software at an advanced level. Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to review, analyze, and synthesize complex information into summaries and reports. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to understand and apply policies, procedures, and instructions. Ability to interpret and apply complex legislation, policies, regulations, and technical information. Ability to develop and deliver effective presentations and workshops. Ability to effectively facilitate groups to achieve appropriate outcome. Ability to exercise sound judgment. Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. Ability to make decisions and recommendations involving highly complex issues. Ability to develop and monitor budgets. Ability to effectively source and recruit candidates. Ability to exercise tact and discretion. Ability to effectively recruit, train, supervise, and motivate employees. Ability to coordinate and oversee work processes. Ability to develop and implement policies and procedures. Ability to develop and implement strategic business plans. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to initiate and conduct research projects. Ability to prepare effective grant applications. Ability to travel between sites and work a flexible schedule including early mornings and evenings as needed.