Project Manager, TRIA-FoR (Grant-Funded Opportunity)

Job Number:  J1022-0805

Job Title:  Project Manager, TRIA-FoR (Grant-Funded Opportunity)

Job Type:  Grant Appointment

Department:  Biology

Job Category:  Research

Number of Positions:  1

Date Posted (dd/mm/yyyy):  27/06/2023

Closing Date (dd/mm/yyyy):  31/07/2023

Salary (with Salary Rate):  65,000.00 - 70,000.00/Year

Employee Group:  Casual Assignment

Salary Level:  Casual Assignment

Hours Per Week:  35

Date Position Available:  04/07/2023

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

The Project Manager will serve as a senior manager for the large-scale TRIA-FoR project, a national scale, multidisciplinary network of researchers that is led by the University of Alberta and Carleton University. The Project Manager is a focal point for the Project’s control and is an essential hinge between the scientific and administrative aspects of the Project.

Key responsibilities include:
• developing, coordinating, and executing operational plans based upon the overall strategic vision of the Project; conduct ongoing assessment of strategic plan
• together with a second Project Manager based at the University of Alberta, providing Project operational and financial leadership and management, including day-to-day administrative, financial, operational, coordination and communication operations
• taking responsibility for the financial well-being of the Project; directs financial management including the oversight and control of research project funds to ensure optimum use of financial resources
• leading preparation of scientific reports, financial reports and financial draw requests
• ensuring researcher and Project compliance with funders’ and institutional policies, guidelines and regulations
• primary lead on developing and executing the Project’s Communications Plan, including publishing the TRIA-FoR Newsletter, maintaining the TRIA-FoR Twitter and Slack accounts, maintaining/updating project documentation in the Carleton-located Citrix ShareFile account, working with University Communications staff to develop promotional stories
• identifying potential sources of additional co-funding; preparing applications to secure this co-funding
• organizing, coordinating, setting agendas and acting as moderator and secretary for all virtual and in-person internal Project meetings of various scopes, and virtual and in-person meetings of Project researchers with external stakeholders
• handling Human Resources responsibilities, including day to day administrative tasks, appointments, contracts, reappointments, onboarding and offboarding, hourly payroll timesheet submissions; providing guidance and counsel to researchers in their supervisory roles
• serving as a key liaison with academic, government, industry and not-for-profit partners and stakeholders
• acting as principal point of contact between the Project and funders
• acting as primary interface with the second Project Manager at co-lead institution (UAlberta)
• interfacing with fee-for-service providers
• seeking, building and maintaining relationships with researchers and their research teams; administration at Carleton University and partner universities; partner organizations; funders; and other stakeholder and end users
• acting as a moderator between parties in the event that issues arise between Project participants
• cultivating exceptional relations with all Project personnel
• contributing to preparation of scientific papers, extension notes, and other forms of written and oral communications intended for diffusion to scientific, stakeholder, end user, and lay public audiences

The candidate must have experience in a related scientific field and in project management or other management position.
A background in scientific fields related to the project is considered an asset, including but not limited to genomics, forest biology, forest management, entomology and ecology.
Other qualifications include:
Excellent financial management skills are essential, with demonstrated experience and/or educational background in accounting, agreements, financial reporting, reconciliation, and forecasting required.
• Experience with budgets of $1M or more an asset.
• Prior experience in human resources is necessary, including a proven ability to effectively resolve challenging personnel situations.
• The individual must be an exceptional relationship manager, possessing outstanding interpersonal skills.
• The individual must have a demonstrated ability to foster and maintain excellent relationship dynamics with diverse participants and stakeholders.
• Prior experience in interacting with university administration or equivalent agencies or institutions - in particular financial services and human resources - is required.
• Excellent verbal and written communication skills are essential.
• Demonstrated experience with report preparation required.
• Demonstrated experience in communication with stakeholders and the public highly desirable.
• Familiarity with online communication tools required.
• Experience in team environments essential, as is experience in coordinating activities involving multiple parties.
• Prior experience in organizing and moderating virtual and in-person meetings and workshops of 2-150 people is considered an asset.
• Demonstrated aptitude for organization and timeliness is critical.
• Proven track record in timeline-driven, milestone-oriented projects a priority.
• Ability to work well under pressure to meet deadlines in a dynamic team environment is required.
• Demonstrated resourcefulness, enthusiasm and innovation are all considered positive attributes.
• Demonstrated problem-solving skills are important.
• A willingness to take on new challenges and learn new skills is also important.

The above is normally acquired through the completion of:
A MSc or PhD in a related scientific discipline plus at least three years of demonstrated management experience
or
A Masters degree plus an MBA or MPM

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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