Project Coordinator

This competition will be used to fill 2 roles. 

These positions are a part of the Non-Academic Staff Association (NASA).

These positions have a term length of 2 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location

Work primarily takes place at North Campus Edmonton. 

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

The Faculty of Engineering at the University of Alberta offers a wide range of undergraduate and graduate engineering programs, creating the opportunity to pursue exceptional, high quality educational experiences.

Our vision is to be the most daring engineering community on the planet. We are engineers united by our unwavering dedication to solving the world’s greatest challenges and building a better future for society. We are: Driven. Trailblazing. Curious. Supportive. Grounded. Considerate.

Position

The Faculty of Engineering has developed a bold and multi-faceted Strategic Plan to address the key challenges facing the faculty in growing and improving teaching, research, and service activities. To execute this Strategic Plan, the faculty is developing a dedicated initiatives team that will support the entire project life cycle.

Reporting to the Senior Consultant, Projects & Initiatives, the Project Coordinator is a key part of the Strategic Initiatives Group responsible for the successful planning, execution, monitoring, control, and operationalization of various infrastructure, programming, and operational projects performed while working closely with various stakeholders. They will work collaboratively with a small team of full-time Strategic Initiatives & Projects Managers and will form the core of every project team created.

Engineering is committed to a culture of trust, effectiveness, and execution. Please ensure that your cover letter includes how you would support this culture.

Duties

Project Support

• Act as the primary project support role for all projects in the portfolio
• First point of support for the Senior Consultant, Projects & Initiatives (PM) as well as the Project Sponsor for project related activities
• Works with subject matter experts (SME) on the project team to deliver on project goals and milestones
• Support the development of the project charter, assist in the preparation of budgets and estimates for projects
• Support the PM in assigning, monitoring, and reviewing work performed by the project team
• Responsible for updating and managing the project schedules & team workloads
• Using their knowledge and judgement, routinely analyzes risks and opportunities and communicates those to the PM
• Act as the primary backup for the PM of the project as needed, including chairing project team meetings
• Perform primary and secondary research for the project including environmental scans, competitor/peer reviews, web searching, literature reviews, and product reviews as required for the project

Document/Data Management

• Develops, manages, and maintains a diverse range of documents, reports, and sheets as needed for the particular project
• Acts as an expert user and manager of the Project Management software platform
• Produces design drawings, diagrams, flow charts, organizational charts, process maps, etc as required
• Maintains all records of meetings and action items
• Maintains all records of any legal documents or paperwork required
• Performs basic data analysis and interpretation including data preparation, cleaning, interpretation and production of useful tabular or graphical outputs

Problem Solver

• Identifies problems & bottlenecks in the project process
• Work with PM and Project Sponsor to suggest solutions to identified problems
• Assists in the implementation of selected solutions to resolve problems and bottlenecks

Communicator & Meeting Manager

• Plans & organizes team meetings
• Liaises with Project Sponsor and stakeholders
• Development of communication drafts and stakeholder engagement material and other project collateral designed for external engagement

Resource Management

• Develops specifications & design objectives
• Supports competitive procurement process when appropriate
• Supports procurement including obtaining quotes, submitting orders, and managing supplies and suppliers
• Tracks budgets, spending & resources and reports to the PM as required

Minimum Qualifications

• 2+ years of experience delivering projects
• Knowledge of entire project life cycle
• Diploma or degree in a science, engineering, or related field
• Strong knowledge of documentation, spreadsheet and presentation tools including MS Suite (docx, xlsx. pptx) and G Suite (docs, sheets, slides)
• Experience with project management software (e.g. Asana, Monday.com, Clickup, etc)
• Ability to develop and prepare process maps, charts, and schedules
• Demonstrated ability to communicate effectively
• Demonstrated ability to support and contribute to multiple projects and initiatives at once
• Strong data management skills including data review, cleaning, and preparation of visual output in tabular or graphical format
• Strong independence of action and ability to proactively take initiative
• Skilled team player with the ability to work with and support a diverse array of personalities and working styles

Preferred Qualifications

• Project Management Professional (PMP) certification is a strong asset
• CET, EIT, or PEng certification is a strong asset
• Knowledge of the academic environment
• Experience with agile development methodologies
• Ability to develop and maintain code (C#, Python, R, etc)
• Advanced ability to process and manage data
• Familiarity with risk management and quality assurance processes is an asset

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.