Regional Project Coordinator

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 1 year plus a day and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

This competition will be used to fill 2 positions (1 position in Edmonton and 1 position in Calgary).

Location: This role is hybrid with a mix of remote and in-person and work primarily takes place at North Campus Edmonton.

Working for the University of Alberta 

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

Translating Research in Elder Care (TREC) is a research program in the Faculty of Nursing at the University of Alberta. TREC is a pan-Canadian and international longitudinal health services and knowledge translation program of applied research. It is multi-disciplinary with approximately 30 researchers from 8 universities and 20 core decision makers; it is functions in an integrated KT or partnered model. We have long standing relationships with stakeholders, end users, policy makers, and our citizen advisory group. TREC maintains a cohort of 94 nursing homes and has a world-class database that has been running continuously for 15 years. Additional information about the TREC research program is available at the following URL: https://trecresearch.ca/ .

TREC is a complex research program which holds 18 active grants from national and provincial granting agencies and provincial government which total over $8 million. The program currently employs 28 staff, Postdoctoral Fellows, Research Associates, Research Assistants and trainees.

Position Summary

The Project Coordinator (RPC) will support data collection of the TMS Workforce Resilience Study regionally under the guidance of TREC’s Field Coordinator, supporting relationships with regional stakeholders including staff at participating facilities. The Regional Project Coordinator will provide day-to-day support of the TMS Workforce Resilience Study, following standard operating procedures and policies issued by the Project Management Team.

There will be 2 Regional Project Coordinators, one located in each region (Edmonton Zone, Calgary Zone) under the direct report of TREC’s Field Coordinator and working directly with the TMS Project Coordinator. They will be out in the field (in-person and virtually) collectors, engaging directly with stakeholders, supervising data collectors, problem-solving issues, and maintaining quality data collection per TREC standards.

This position will focus on the Alberta Workforce Resilience Study and support the ongoing TREC Measurement System (TMS). The TREC Measurement System (TMS) is an observational study in which data are collected across ~90 facilities from several thousand providers. TMS surveys are collected at approximately 18-month intervals, while data from residents is collected in annual and quarterly (RAI-MDS 2.0) assessments routinely captured in the nursing homes. The upcoming Alberta Workforce Resilience Study is an expanded wave of the longitudinal TMS observational study. It will run through 2025 and include an expanded cohort of LTC homes in Alberta.

Duties

• Monitor, maintain, and update detailed project timelines and deliverables for the region, ensuring targets are achieved
• Develop and maintain strong relationships and communication channels with participating regional facilities (nursing homes) and the staff, their units and targeted numbers and profiles of participants for the TREC program. Travelling to facilities is a requirement of the position.
• Understand and maintain study protocols to reflect the requirements of the regional environment
• Monitor facilities to identify any risks which may affect a facility's ability to participate in the Project
• Support the recruitment and training of Data Collectors and lead the supervision of Data Collectors
• Maintain a small budget of local resource funds; monitoring the budget, compiling and submitting financial reports to the TREC Management team
• Attend training sessions, team meetings, and AGMs (usually held in Edmonton)
• Ensure that regular communication is maintained at all participating facilities in the region and responds in a timely way to all issues and queries from the facilities
• Work independently to engage the facilities and their staff, and ensure data collection activities are scheduled
• Schedule and monitor interviews at facilities
• Ensure that quality control procedures are adhered to, and the highest quality data is collected
• Problem solve on the fly and escalate issues as appropriate. Must be able to trouble- shoot with any immediate issues arising as collecting data (eg, computing issues or availability of facility staff to take the interview)
• Provide data collection assistance when needed
• Work collectively with members of the TREC team to develop and deliver facility-specific feedback

Minimum Qualifications

• A minimum of an Undergraduate degree in a health or social sciences discipline; graduate degree in health or social science discipline preferred.
• 3-5 years of related project coordination or management experience including working with confidential data, and working with health professionals
• Must have computer proficiency with MS Office applications (Word, Excel, PowerPoint)
• Excellent research implementation and dissemination skills
• Excellent communication (oral and written) skills; superior interpersonal skills
• Demonstrated ability to work effectively and constructively in a team
• Demonstrated ability to work with limited, if any, supervision
• Excellent organizational skills
• Demonstrated ability to interact constructively with members of the public and with health professionals is essential
• The ability to work within a complex environment with multiple stakeholder relationships and projects is essential
• Detail oriented with strong problem solving and documentation skills
• Valid driver's license. Travelling to facilities is a requirement of the position.

Preferred Qualifications

• Experience in residential long term care setting is a definite asset

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.