Project Coordinator

Updated: 17 days ago
Deadline: 10 $32.24 - $44.62 per hour; Will remain open until filled.

This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is scheduled to end on March 31, 2022. Dependent on funding there may be potential of extension.

We are seeking a Project Coordinator who will be responsible for the day-to-day coordination of a newly funded project to provide care aides in long-term care facilities with tools with which they can self-manage their stress. This is a two-pronged virtual intervention consisting of psychoeducation (top-down strategy) and a structured breathing technique (bottom-up approach), intended to decrease the stress and anxiety facing care aides working during COVID-19 pandemic.

The Project Coordinator will be accountable for all aspects of project management including all project budgetary resources, project planning, scheduling, risk management, scope management, internal and external communications, stakeholder engagement, status reporting, and resource management. This project has a tight timeline and the successful individual will need to have experience in long-term care or health care settings. 

Key Responsibilities

  • Prior to the project launch ensure there are timelines, a workplan, ethical approval, and coordinate and contribute substantively to developing project materials.
  • Develops, maintains and updates detailed project timelines, milestones and deliverables, and importantly a strong communication and dissemination plan.
  • Proactively anticipates project issues and develops strategies for resolution on an ongoing basis to ensure successful project completion.
  • Provides leadership and guidance to research sites to ensure that each project is in compliance with sponsor timelines, study protocols, Standard Operating Procedures (SOPs), ethics guidelines and other applicable regulatory requirements.
  • Monitors, assesses and manages project status on an ongoing basis to ensure project objectives are met in a timely, cost-efficient manner.
  • Develops and monitors project budget; performs variance explanation and regular forecasting; compiles and submits financial reports.
  • Completes required project reports to funding agency.
  • Assists in the preparation of publications, posters, presentations, technical and dissemination reports and briefings for different stakeholder groups.
  • Creates and/or reviews materials and communications prepared by project team members and provides appropriate feedback when necessary.
  • Supports team members with their communication and contacts with Sites and receipt and dissemination of study materials.
  • Supervises all staff and trainees working as staff including their performance management and appraisal.


  • Master’s Degree required, Masters in Nursing, Psychology, or Social Work preferred; consideration will be given to those with other relevant degrees
  • 3-5 years of experience in management of complex projects with gradually increasing responsibilities
  • Experience in long-term care or health care settings is required
  • Experience of mental health or other health care interventions is preferred
  • Experience working in research settings, preference given to those with research experience in long-term care or health care, and a clear understanding of the research life cycle is required
  • Experience working with sensitive data and information, including a demonstrated understanding of data security and confidentiality best practices
  • Demonstrated ability in people management, strategic planning, risk management, change management, project management
  • Strong cross-functional collaboration skills, relationship building skills and ability to achieve results independently with minimal supervision
  • Strong sense of initiative, personal responsibility and accountability for delivering high quality work
  • Demonstrated teaching ability, clinical teaching experience would be preferred

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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